Tesla

Makes electric cars, robotaxis and grid batteries

Document Control Specialist

Office Clerical & RecordsConfirmed live in the last 24 hours

Full-timeSparks, NV, USANo salary listedIn-person

About the Job

Requirements

An Associate's Degree in Engineering or Construction, or equivalent experience.
Aconex experience is strongly preferred.
Advanced Microsoft Excel skills.
Proficiency in the Microsoft Office suite.
Detail-oriented with strong organizational skills.
Demonstrated problem-solving ability in a cross-functional environment.
An innovative, open-minded, collaborative, and team-oriented attitude.

Responsibilities

Act as the central contact for document control, ensuring subcontractors and suppliers comply with Tesla’s document management system.
Process and review submittals, drawings, calculations, and engineering data while maintaining a compliant and organized document register.
Create, manage, and facilitate approval of project documents, ensuring project correspondence is properly maintained.
Provide training to new team members during onboarding and support Contracts and Procurement teams with document management tasks.
Maintain weekly reports and logs tracking open workflows, mail items, submittals, and other key documents.
Collaborate with subcontractors and suppliers during contract closeout to ensure all required documents are received before retention payments are released.
Oversee document control resources for engineering and construction projects and adapt to additional support requests based on project needs.
Support design, planning, execution, and closeout processes for company infrastructure projects by providing document-management information.
Support daily management and maintenance of the document control system across all sites, help create and maintain standards, support reporting, and provide training to internal and external team members.

Desired Qualifications

Aconex experience is strongly preferred.

Category	Construction & Facilities
Location	Sparks, Nevada
Requisition ID	286806
Type	Full-time

Job Description

Tesla is looking for a highly motivated Business Operations Specialist. This position’s responsibility is to work with the Infrastructure Work Environment team at our Gigafactory in Sparks, Nevada. The position will support in the design, planning and execution of company infrastructure by providing the team with the necessary information to ensure successful document management. Role would support project processes and documentation from the design phase to project close out. The successful candidate will support daily management and maintenance of the document control system across all sites, help to create and maintain standards, support reporting, and provide trainings to internal and external team members.

Job Responsibilities

Act as the central contact for document control, ensuring sub-contractors and suppliers comply with Tesla’s document management system
Process and review documents such as submittals, drawings, calculations, and engineering data while maintaining a compliant and organized document register
Create, manage, and facilitate the approval of project documents, ensuring all project correspondence is properly maintained
Provide training to new team members during onboarding and support Contracts and Procurement teams in document management tasks
Maintain weekly reports and logs to track open workflows, mail items, submittals, and other key documents
Collaborate with sub-contractors and suppliers during contract closeout to ensure all required documents are received before retention payments are released
Oversee document control resources for engineering and construction projects while adapting to additional support requests based on project need

Job Requirements

Associate's Degree in Engineering, Construction or equivalent experience
Aconex experience strongly preferred
Advanced MS Excel skills
Proficiency in Microsoft Office suite
Detail-oriented with exceptional organizational skills
Demonstrated problem solving ability in cross-functional environment
Innovative, open-minded, collaborative, and a team-oriented attitude

About the Company

Tesla

Makes electric cars, robotaxis and grid batteries

Tesla makes electric cars and batteries that store power for homes and utilities, and it develops self-driving software and humanoid robots. In 2023, its Model Y became the first electric vehicle to rank as the world's best-selling car. Buyers order the Model 3 sedan, Model Y SUV, or Cybertruck pickup directly from Tesla instead of through dealers, and they charge on its Supercharger fast-charging network. It also sells Megapack and Powerwall batteries, runs a robotaxi service, and charges drivers a monthly fee for self-driving software that still needs their supervision. Tesla was founded in 2003, with Elon Musk as its lead early investor and a recognized co-founder, and it is based in Austin, Texas.

Company size: 10,001+
Company stage: IPO
Headquarters: Austin, TX
Founded: 2003

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