W

Woven

Develops global intelligent mobility solutions

Executive Assistant

Executive SupportConfirmed live in the last 24 hours
Full-timeJapanNo salary listedHybrid

About the Job

Requirements

  • A bachelor's degree is required.
  • At least 3–5 years of experience as an executive assistant or in equivalent advanced coordination work is required.
  • Native-level Japanese and business-level English are required.
  • Strong interpersonal relationship-building and communication abilities are required.
  • A high degree of confidentiality, sound judgment, and emotional intelligence are required.
  • The candidate must be able to provide attentive and considerate support to internal and external stakeholders.
  • Proficiency with Google Workspace and Microsoft Office, including the ability to create trackers independently, is required.

Responsibilities

  • Manage complex global calendars for senior leadership across multiple time zones.
  • Coordinate meetings and schedules with internal and external executives and assistants, and support complex partner scheduling and large meetings as needed.
  • Arrange travel for senior leadership, including flights, ground transportation, and visas.
  • Manage and share information accurately and in a timely manner.
  • Organize and maintain documents, and follow up on documents awaiting leadership review or signature.
  • Process expense reports and invoices for senior leadership.
  • Support coordination for large meetings and team travel for the investment and portfolio success teams, as needs and circumstances require.
  • Support the planning and operation of events.
  • Coordinate with US-based executive assistants to ensure seamless support across time zones and provide backup coverage during their absences.
  • Handle ad hoc tasks as needed, including new-hire onboarding support and coordination with assistants from other teams.

Desired Qualifications

  • Demonstrated initiative and hospitality, with the ability to anticipate situations and needs and act independently without waiting for instructions.
  • Resilience under stress and the ability to remain calm and respond flexibly with a solution-oriented approach in challenging situations.
  • Strong organizational skills and attention to detail, with the ability to manage multiple tasks accurately under pressure.
  • The ability to independently adjust priorities and approaches as circumstances change, and propose and execute alternatives.
  • A willingness to learn and grow with the team and receive feedback constructively.
  • Experience supporting multiple executives simultaneously.
  • Clear communication and a collaborative, team-oriented approach.
  • Experience in venture capital, finance, or a global company is preferred.

About the Company

cb

Woven

Develops global intelligent mobility solutions

Woven by Toyota develops and delivers advanced mobility technologies and services to Toyota customers worldwide, focusing on safer and more intelligent transportation. Its products and solutions are implemented in vehicles and related mobility services, combining software and hardware innovations with seamless user experiences to expand global access to mobility and enhance driver capabilities. What sets Woven apart is its blend of Silicon Valley innovation with traditional Japanese craftsmanship, enabling globally scalable mobility solutions that prioritize safety and reliability. The company’s goal is to create more personal, seamless, and capable mobility experiences for customers, while evolving with social, technological, and customer needs and advancing the future of intelligent transportation.

Company size
1,001-5,000
Company stage
Not listed
Total funding
$583.6M
Headquarters
Tokyo, Japan
Founded
2023

Recently Posted Jobs

Explore more opportunities at Woven

See more jobs