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Danone

Global foods and beverages company

Assistant - Executive Assistant

Executive SupportConfirmed live in the last 24 hours
Full-timeMoroccoNo salary listedIn-person

About the Job

Requirements

  • A Bac+2 to Bac+5 qualification in Executive Assistance, Business Administration, Management, or an equivalent field.
  • At least 3 to 5 years of experience in an executive-assistance role, ideally supporting an executive or a member of the management committee.
  • Strong command of Microsoft Office tools, including Excel, PowerPoint, Word, Outlook, and Teams.
  • Excellent written and spoken French.
  • Ability to use calendar-management and travel-booking tools.
  • Ability to track and coordinate multiple matters simultaneously.
  • Ability to draft and format professional documents.
  • Ability to maintain confidentiality and handle sensitive information discreetly.
  • Ability to organize and prioritize work, anticipate needs, adapt to changing environments, and manage several matters within tight deadlines.
  • Ability to work effectively with varied contacts at all organizational levels.

Responsibilities

  • Manage calendars by planning, arbitrating, and prioritizing appointments and requests.
  • Screen calls, emails, and requests, and direct contacts to the appropriate people.
  • Anticipate deadlines and prepare the materials needed for each appointment.
  • Welcome and assist visitors, speakers, and guests.
  • Organize and coordinate internal and external meetings, including executive committees, steering committees, and strategic meetings.
  • Prepare meeting materials, agendas, and documents, and draft and distribute meeting minutes.
  • Manage logistics for on-site and off-site meetings and events, including booking rooms and venues, coordinating catering, arranging equipment and materials, and following up with external providers.
  • Contribute to organizing internal events and key company occasions, including seminars, conventions, and team meetings.
  • Arrange domestic and international business travel, including transport and accommodation bookings, itinerary and travel-document preparation, and related logistics.
  • Manage administrative travel formalities, including visas and travel documents.
  • Track and prepare expense reports.
  • Draft, format, and proofread correspondence, notes, presentations, and other documents.
  • Manage incoming mail, shipments, and express deliveries through DHL and other carriers.
  • File and archive physical and digital documents and records.
  • Serve as a liaison between senior leadership and the company's departments.
  • Communicate information, requests, and decisions clearly and on time.
  • Track ongoing matters and actions rigorously, following up when needed.
  • Ensure compliance with internal administrative processes.
  • Serve as a key contact for cross-functional administrative and logistical matters.

Desired Qualifications

  • Experience in a matrix or multi-department environment is strongly appreciated.
  • A good level of professional English is an asset.

About the Company

Danone

Global foods and beverages company

Danone is a global food and beverage company focused on Essential Dairy & Plant-Based products, Waters, and Specialized Nutrition. It sells brands like Actimel, Activia, Alpro, Evian, Nutricia, and Volvic across more than 120 markets, employing over 100,000 people. Its products aim to support health and sustainability, guided by the One Planet. One Health framework and 2030 goals, with a plan to pursue B Corp certification by 2025. It differentiates itself with a mission-driven approach, the Entreprise à Mission status in France, and strong sustainability commitments across a diversified brand portfolio to bring healthy, sustainable eating to as many people as possible.

Company size
10,001+
Company stage
IPO
Headquarters
Paris, France
Founded
1919

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