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WPP Media

AI-native global media services network

Executive Assistant

Executive SupportConfirmed live in the last 24 hours
Full-timeAmsterdam, Netherlands€3.8k - €5.8k

About the Job

Requirements

  • At least HBO work-and-thinking level, preferably in a secretarial, administrative, or communications direction.
  • At least seven years of relevant experience as an Executive Assistant at executive level; international and dynamic environment experience is preferred, as is experience supporting multiple executives.
  • Excellent spoken and written Dutch and English.
  • Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams, and experience with digital calendar-planning tools and customer relationship management systems.
  • Excellent organizational and planning skills, attention to detail, and ability to manage multiple priorities under pressure.
  • Ability to work independently, take initiative, anticipate needs, and solve problems proactively.
  • Strong oral and written communication skills, with tact and diplomacy.
  • Ability to work effectively in a rapidly changing environment and meet tight deadlines.
  • Demonstrated discretion, reliability, and integrity when handling confidential information.
  • Flexibility regarding working hours and tasks, with a service-oriented approach.
  • Ability to collaborate with colleagues in the Management Support & Office Services team and beyond.
  • Willingness and ability to spend most working time in the office.

Responsibilities

  • Manage complex and changing calendars, including scheduling internal and external meetings, appointments, and travel while accounting for priorities and time zones.
  • Act as the first point of contact and filter for incoming phone calls and email, prioritizing, handling, or forwarding communications.
  • Organize business travel, including flights, hotels, transfers, and visas, and prepare detailed itineraries.
  • Prepare meetings, including agendas and documentation; take minutes; follow up on action items; and monitor deadlines.
  • Assist with projects by gathering information, monitoring progress, and preparing reports.
  • Manage expense claims, invoicing, purchase orders, and other administrative processes.
  • Handle highly sensitive and confidential information, including personnel information, strategic plans, and financial data, with discretion and integrity.
  • Ensure confidential documents and data are stored and secured appropriately.
  • Maintain a professional and impartial approach in complex or sensitive situations.
  • Cover essential duties of the Senior Executive Assistant/Head of Management Support & Office Services during that colleague’s absence or illness.
  • Contribute to office-related projects, including implementing systems, optimizing workflows, organizing company events, and arranging office spaces.
  • Anticipate needs and proactively propose solutions for the executives and broader office processes.
  • Share knowledge and best practices within the team.

Desired Qualifications

  • Experience supporting multiple executives.
  • Relevant experience in an international and dynamic environment.

About the Company

WPP Media

AI-native global media services network

WPP Media is a global media services arm that manages more than $60 billion in annual advertising investments for leading brands. It operates across a network of established agencies (Mindshare, Wavemaker, EssenceMediacom) and combines media planning, data, production, and commerce through its proprietary WPP Open platform. Its Open Intelligence data model uses real-time behavioral signals to drive predictive, faster, and smarter marketing campaigns. The company positions itself as an AI-native media collective, consolidating capabilities under a single technology stack to improve efficiency and scale for advertisers. Its goal is to help clients buy and optimize media more effectively by leveraging integrated data, advanced analytics, and automated execution at scale.

Company size
51-200
Company stage
Not listed
Total funding
Not listed
Headquarters
New York City, New York
Founded
2003

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