Genetec

Unifies video surveillance, access, ALPR

Office Administrator

Administrative SupportConfirmed live in the last 24 hours

Full-timeSingaporeNo salary listedIn-person

About the Job

Requirements

A degree or diploma in Business Administration or a related field is required.
At least 5 years of experience in administrative, operational, or business support roles is required.
Strong communication, organizational, and interpersonal skills, including the ability to multitask and prioritize effectively, are required.
Proven experience in vendor management and office operations is required.
Adaptability, resourcefulness, and discretion when handling confidential information are required.

Responsibilities

Manage day-to-day operations of the APAC office, including phone and mail handling, IT onboarding, and general administrative duties.
Serve as a liaison between the Singapore office, APAC teams, and global leaders to support efficient communication and coordination.
Support HR operations by coordinating onboarding and offboarding, preparing documentation, scheduling orientations, and supporting a positive employee experience.
Plan and organize meetings, events, and regional programs, including preparing agendas, taking minutes, tracking action items, and following up.
Manage relationships with building management, external vendors, and service providers to maintain a safe, efficient workplace.
Process and track vendor invoices, purchase orders, and related approvals accurately and on time.
Provide administrative support to local leadership, including domestic and international travel arrangements, visa processing, and accommodation bookings.
Anticipate operational needs, identify process improvements, and propose solutions to enhance team efficiency and collaboration.

Desired Qualifications

Bookkeeping or accounting knowledge is an advantage.

Office Administrator

Genetec · Singapore, Singapore · Full-time · Posted 2026-03-20

Workplace: on_site

Department: Facilities Management

Description

Location: Singapore

Job title: Office Administrator

About the Role*

As a regional administrative business partner at Genetec’s APAC headquarters in Singapore, you will play a critical role in driving the smooth and efficient operations of our regional office. You will act as a trusted partner to the leadership team, supporting daily business operations, managing complex administrative processes, and ensuring seamless coordination across teams and time zones.

You’ll collaborate closely with key stakeholders across APAC and global offices, supporting strategic initiatives, managing schedules and logistics, and helping the team stay organized and focused on what matters most. This role is ideal for a proactive, detail‑oriented, and solutions‑driven professional who thrives in a dynamic, fast‑paced environment.

What You’ll Do

Manage day‑to‑day operations of the Genetec APAC office, including phone and mail handling, IT onboarding, and general administrative duties.
Serve as a key liaison between the Singapore office, APAC teams, and global leaders to ensure efficient communication and coordination.
Support HR operations by coordinating onboarding and offboarding, preparing documentation, scheduling orientations, and ensuring a positive employee experience.
Plan and organize meetings, events, and regional programs, including agenda preparation, minutes, action‑item tracking, and follow‑ups.
Manage relationships with building management, external vendors, and service providers to maintain a safe, efficient workplace.
Process and track vendor invoices, purchase orders, and related approvals with accuracy and timeliness.
Provide high‑level administrative support to local leadership, including domestic and international travel arrangements, visa processing, and accommodation bookings.
Anticipate operational needs, identify process improvements, and proactively propose solutions to enhance team efficiency and collaboration.

Requirements

About You

Degree or diploma in Business Administration or a related field.
Minimum 5 years of experience in administrative, operational, or business support roles.
Strong communication, organizational, and interpersonal skills with the ability to multitask and prioritize effectively.
Proven experience in vendor management and office operations; bookkeeping or accounting knowledge is an advantage.
Highly adaptable, resourceful, and discreet when handling confidential information.
Positive, professional demeanor with a collaborative and service‑oriented mindset.

Why You’ll Love Working Here

Be part of a high‑energy, high performing team working across APAC and Canada.
Opportunities for career growth, cross‑regional collaboration, and professional development.
Exciting travel prospects within APAC.
Health insurance coverage and mobile phone subsidy.
Inclusive, dynamic workplace culture that’s never boring — where your work truly makes a difference.

Apply

Apply at Genetec

About the Company

Genetec

Unifies video surveillance, access, ALPR

Genetec builds open-platform software and hardware that secures physical spaces, supports public safety, and streamlines operations. Its flagship Security Center combines video management, access control, and automatic license plate recognition (ALPR) into one integrated system, along with other security features. Unlike some competitors, Genetec emphasizes an open ecosystem and cross-domain integration, enabling a single platform to work with various devices and partners while helping customers scale without vendor lock-in. The company’s goal is to help organizations reduce complexity, gain better visibility, and adapt their security and operations as needs change.

Company size: 1,001-5,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Montreal, Canada
Founded: 1997

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