Executive Assistant & Project Officer

About Us

We are looking for an Executive Assistant & Project Officer to the Europe President, based in Aachen, Germany, with a hybrid work setup.

Key responsibilities of the role:

Act as a trusted partner to the President, Europe, helping maximize focus on strategic, customer, people and business priorities.

Lead selected cross-functional, enterprise projects.

Drive structure, accountability and follow-through across leadership priorities.

Executive Partnership

• Manage and prioritize the Europe President's agenda, meetings, travel, and key engagements.
• Anticipate priorities, emerging issues, and decisions requiring executive attention.
• Prepare executive briefings, presentations, leadership updates, and meeting materials.
• Track decisions, commitments, and action items to ensure timely execution and follow-through.
• Handle highly confidential and sensitive information with the highest level of judgment, discretion, and professionalism.

Enterprise Project Management

• Lead selected projects from scoping and planning through execution and successful completion.
• Establish project milestones, ownership, timelines, and governance frameworks.
• Monitor progress, risks, dependencies, and key decisions to ensure delivery against objectives.
• Escalate issues proactively, providing clear impact assessments, options, and actionable recommendations.

Office Management

• Manage the Aachen site, coordinating facility-related suppliers and service providers to ensure smooth day-to-day operations that support business needs.
• Act as the primary point of contact for local vendors, contractors, and building management

Leadership Team Effectiveness

• Support an effective operating rhythm for the Europe Leadership Team.
• Ensure clear ownership, accountability, and follow-through on leadership commitments and action items.
• Align priorities across functions, proactively identifying gaps, dependencies, and conflicting activities.
• Facilitate selected leadership meetings, strategic planning sessions, and business reviews.
• Manage the communication cadence across the European organization, ensuring timely and effective dissemination of information.

Required qualifications and experience:

• Bachelor's degree in Business Administration, Management, Communications, Human Resources, or a related field.
• Master's degree (MBA or equivalent) is a plus
• Fluent English and fluent German are required - mandatory for this role
• 5+ years of experience supporting senior executives and/or managing complex projects in a fast-paced, international environment.
• Strong business judgment, organizational, and executive communication skills.
• Demonstrated project management experience and the ability to lead and influence cross-functional initiatives in a complex, matrixed organization.
• Proven ability to influence stakeholders and drive accountability without formal authority.
• Highly proactive, self-motivated, and comfortable operating independently while anticipating executive and business needs.
• High level of integrity, professionalism, discretion, and confidentiality.
• Strong business acumen and sound judgment, with the ability to manage competing priorities effectively.
• Advanced Microsoft 365 skills, particularly PowerPoint, Excel, Outlook, and Teams.

What Success Looks Like

• More of the Europe President's time dedicated to strategic priorities, customer engagement, and people leadership.
• Effective and efficient day-to-day operations of the Aachen site.
• Faster, more disciplined execution of key business priorities and strategic initiatives.
• Clear ownership, accountability, and follow-through on decisions and commitments.
• Risks, issues, and dependencies identified, communicated, and escalated early.
• Enterprise and regional projects delivered with speed, quality, and accountability

About the Location:

This role is based in Aachen, Germany, with a hybrid working model that combines collaboration in the office with the flexibility of remote work.

Located at the heart of Europe, Aachen is a vibrant city known for its strong engineering heritage, international atmosphere, and close proximity to Belgium and the Netherlands. The region is home to world-class research institutions, advanced manufacturing, and a thriving technology community, making it an excellent environment for professionals passionate about innovation and sustainable technologies.