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Rolls-Royce

Designs, manufactures, and services propulsion systems

Secretary Administrator

Administrative SupportPosted on Nov 9
Full-timeFriedrichshafen, GermanyNo salary listedIn-person

About the Job

Requirements

  • A successfully completed commercial vocational training is required.
  • Ideally, candidates have professional experience in an assistant role at a medium-sized corporation or company.
  • Very good knowledge of Microsoft Office applications and an affinity for information technology are required.
  • Negotiation-level German and good written and spoken English are required.
  • Candidates should demonstrate assertiveness, flexibility, and team orientation.
  • Candidates should work independently, reliably, and in an organized manner.
  • Candidates should have an interest in cross-functional and financial topics.

Responsibilities

  • Support the preparation of decision papers using Microsoft Office.
  • Independently plan, coordinate, and administer internal and external meetings, events, and workshops.
  • Coordinate outstanding tasks and actions, ensuring their timely and appropriate completion through consistent follow-up.
  • Organize and conduct domestic and international travel and visitor programs, including planning, monitoring, coordination, and travel expense accounting.
  • Coordinate travel activities within the department.
  • Create and follow up on orders and perform office management.
  • Handle working-time corrections and time administration duties.
  • Record and process specialist information, including preparing documents and graphics for presentations.
  • Provide administrative support for typical departmental tasks and collaborate with internal and external contacts, including providing basic specialist information.
  • Use department-specific communication and administrative tools.
  • Set up and manage physical and digital filing systems and SharePoint spaces for specific work areas such as projects, including document classification and filing.
  • Process and prioritize incoming mail and inform affected parties.
  • Check outgoing mail for formal correctness and completeness, prepare it for dispatch, and obtain signatures where necessary.

About the Company

Rolls-Royce

Designs, manufactures, and services propulsion systems

Rolls-Royce Holdings plc designs, manufactures, and services complex power and propulsion systems for aerospace, marine, and industrial markets. Its offerings include aircraft engines, marine propulsion systems, and industrial gas turbines, paired with long-term maintenance, repair, and overhaul services under service agreements. The way its products work is by delivering integrated power and propulsion through high-performance engines and turbines, supported by ongoing maintenance to ensure reliability and efficiency. The company differentiates itself through deep engineering expertise across defense and civil sectors, an emphasis on integrated power systems, and a strong focus on long-term service contracts that provide recurring revenue and sustained performance. Its goal is to reduce environmental impact and improve operational efficiency for customers by advancing technology through research and development and delivering reliable, efficient power solutions.

Company size
10,001+
Company stage
IPO
Headquarters
London, United Kingdom
Founded
1904

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