Office Manager

Job Description

Duties and Responsibilities

• Help with bookkeeping

• Interfaced with our external accounting, payroll, banking, tax, and legal providers, managed company credit cards

• Office manager handled facilities and real estate

• Ordering and managing food, drinks, and office equipment

• General HR: composing a job description, posting a job opening, prescreening candidates, scheduling interviews, and on-boarding a new hire

• Financial and legal documents: a trustworthy startup office manager will process all repeat payments and paperwork for new hires

• Executive assistance: calendaring meeting and business trips

• Manage dynamic and complicated calendars, including meeting planning, scheduling, and conference calls for the team

• Manage correspondences including prioritizing and responding to emails, referring/forwarding inbound communiques as needed

• Manage filings and office organization

• Plan and manage travel schedule, logistics, and other arrangements

• Assist with and take on other projects and research as requested, including sales and marketing projects, as needed

A truly competent office manager deserves the title of Jack-of-all-trades. They can do lots of things.

Qualifications

• Previous experience supporting senior executive(s), preferably in a startup environment of 5 people but growing fast.

• Ability to exercise discretion and independent judgment regarding prioritization of appointment and meeting requests

• Excellent oral and written communication skills

• Impeccable organizational and multi-tasking skills; able to balance multiple competing priorities and complete projects and tasks on-time

• Thoroughness and careful attention to detail

• Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner; Able to exercise discretion with confidential and sensitive information.

Additional Information

To Apply: Please include your resume, cover letter, and tell your story: what makes you tick, why you want to be a part of Epinomics, and what you think you can contribute.  Applications cannot be considered without this personal profile.  Help us understand who you really are.