Corporate Events Associate

Job Description

Role Purpose

NBCUniversal’s Corporate Events Department produces high impact experiences for clients and C-suite executives across some of the most recognized brands in media and entertainment – from marquee tentpole events and events that support corporate initiatives, to brand activations and large-scale client programs.

The Corporate Events Associate brings 2-4 years of experience to a role that is equal parts event support and department administration. This person is ready to interface with internal partners, own defined workstreams within larger programs, and begin leading smaller events with oversight from a more senior team member while continuing to execute the operational and administrative functions that keep the department running. This role also carries administrative responsibility in support of the department's SVP and day-to-day operations. Strong organizational skills and multitasking are essential to this role. This position reports to a Sr. Manager.

Job Duties

Event Support

• Serve as a point of contact with internal partners on events, planning meetings, organizing agendas and meeting recaps
• Manage guest communications for events, coordinating travel, answering attendee questions, and troubleshooting registration issues
• Own the invitation and RSVP process for events, maintaining accurate guest lists across multiple simultaneous programs
• Serve as a resource on the department's registration platforms, supporting setup and troubleshooting
• Assist in the production of digital and print event collateral
• Own workstreams or aspects of larger events such as rooming, gifting, food and beverage, transportation coordination, vendor coordination, collateral production, etc.,
• Begin leading smaller-scale events, including internal programs with oversight from a more senior team member
• Conduct research for upcoming events: venues, hotels, activities, vendors, gifting, merchandise, etc.,
• Travel regularly to support events across the country and internationally
• Track domestic and international shipments; liaise with FedEx and other couriers to resolve delivery issues
• Coordinate team shipping of supplies and materials for upcoming events, including unpacking and restocking upon return

Administrative Support (Departmental)

• Provide administrative and operational support across the department - supporting leadership, systems, and day-to-day functions
• Oversee team’s p-cards for event air travel, reviewing and approving all team members’ individual p-card charges
• Set up new vendors in company’s financial database and submit invoices for wire/check payments
• Own a department initiative(s) such as a research archive, vendor database, template library or similar – helping to build resources that benefit the broader department
• Manage the inventory and use of iPads/iPods for events, and keep Spotify playlists current
• Organize and maintain department closets and event supply inventory
• Restock office supplies on an ongoing basis, or when team members request: printer ink, FedEx shipping supplies, name place cards, etc.
• Assist with onboarding new team members: equipment ordering and setup, providing access to all necessary NBCU portals and websites
• Train and help mentor the Corporate Events Page(s)

Qualifications

Basic Requirements:

• Bachelor’s degree or related work experience
• 2-4 years of experience in events, hospitality, entertainment or related fields

Desired Characteristics:

• Proven ability to execute event logistics and administrative functions with independence and reliability
• Excellent written and verbal communication skills
• Proactive, solutions-oriented, and detail-oriented
• Thrive in a fast-paced, high-volume environment where priorities can shift quickly
• Strong organizational skills with the ability to manage multiple projects simultaneously under tight deadlines
• Reliable and flexible team player
• Proficient in Outlook, Excel, PowerPoint and Microsoft Teams
• Working knowledge of event registration platform, ability to troubleshoot and support others
• Stays current on trends across food and beverage, hospitality, premiums, restaurants, entertainment, sports, etc.

Additional Requirements:

• Must be willing to work in New York, NY
• Must be willing to travel up to 40%
• Must be able to work flexible hours, including evenings, weekends and holidays based on event schedule

This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $65,000-$80,000.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].

Compensation: 65000 to 80000 (USD) (YEARLY)