Federal Executive Secretariat Specialist

About Swingtech

Swingtech delivers innovative Information Technology and Professional Support services to a diverse range of clients across the federal and intelligence communities. With over 15 years of trusted experience as a systems integrator, we apply agile methodologies and deep industry insight to help our customers achieve greater efficiency, compliance, and cost savings. At Swingtech, we’re committed to excellence and long-term success for our clients and our team.

Position Summary

Swingtech Consulting is seeking a Federal Executive Secretariat Specialist to support senior leadership within a federal environment. The selected candidate will coordinate the preparation, review, clearance, routing, and tracking of official correspondence, executive action items, briefing materials, and other leadership-level documents.

The ideal candidate will have strong editorial skills, knowledge of formal federal document-clearance processes, and experience supporting the timely flow of information across senior leadership offices.

Responsibilities

• Provide staff and administrative support to senior federal leadership.
• Prepare, review, edit, format, route, and track official correspondence and briefing materials.
• Support the timely review and clearance of executive-level documents.
• Track leadership assignments, action items, deadlines, and responses.
• Facilitate the timely flow of information among leadership, program offices, and other stakeholders.
• Review documents for grammar, clarity, accuracy, organization, consistency, and proper formatting.
• Maintain electronic documents, records, taskers, and correspondence trackers.
• Prepare reports, memoranda, presentations, and other leadership materials
• Use Microsoft applications and SharePoint to manage documents, workflows, and information.
• Communicate clearly and professionally with senior leaders and program stakeholders.

Minimum Qualifications

The candidate must satisfy the requirements for the specific Staff Assistant level proposed:

Staff Assistant

• Minimum 2 years of relevant experience.
• Bachelor’s degree.

Summary of Benefits

• 15 PTO days
• 11 paid holidays
• Medical Insurance with – 3 options (HSA with $600 Employer Contribution).
• Dental Insurance with no age limit orthodonture.
• Vision Insurance through EyeMed in and out of network coverage.
• Short Term and Long-Term Disability coverage with 100% premium support,
• Life insurance and AD&D with 100% premium support
• Supplemental Life Insurance
• Critical Care and Accident Insurance availability
• Pet Insurance through Nationwide
• Employee Assistance Program
• 401k with enrollment from day one. 4% deferral by company.
• $1500 Annual Training Budget
• $1500 Referral bonus
• Eligibility for annual merit and discretionary bonus
• Flexible work arrangements

Equal Opportunity Employer Minority/Female/Veterans/Disabled