Executive Assistant

Responsibilties

• Managing routine emails and correspondence with vendors and clients within India and Internationally. 

• The role requires working in rotational shifts across different time zones, including night shifts and rotational weekends, as required. This is a 5-day working role and involves working as part of a team of EAs.

• The role requires flexibility to travel domestically and internationally as and when required. 

• Travel Plan, book, and manage complex international travel itineraries (flights, accommodation, ground transportation, etc.)

• Prepare detailed travel itineraries for executives, including meeting schedules, travel times, and contingency plans.

• Coordinate and maintain the calendar including organizing all appointments, meetings, conferences all across the world etc.

• Manage travel arrangements for the CEO (including but not limited to visa arrangements, ticket bookings, cab arrangements, hotel bookings etc.)

• Managing phone calls, routine emails and correspondence with vendors and clients within India and Internationally.

• Maintain strong follow-up systems for timely completion of projects/assignments and keep the CEO updated on any developments, status reports related to ongoing projects and share follow-ups and follow-throughs with internal and external teams.

• Work on ad hoc research projects and ensure timely completion with 100% accuracy and eye for detailing.

• Should be high on integrity and the ability to maintain confidentiality in day-to-day operations.

• Organizing and servicing meetings, social gatherings, and events.

• Project management skills coupled with sound knowledge of multiple time zones, Microsoft suite and G suite.

• Remain up-to-date with the latest trends and events in the industry.

• Creating Presentations, summary reports, and budgets as and when required by the CEO.

Skills

• Strong conceptual thinker with strong analytical skills and logical thinking

• Immaculate written and oral communication skills with the ability to take ownership of one's work.

• Process-oriented: Demonstrable commitment to following processes, documentation etc.

• Proficient at using the Internet, and demonstrable technical aptitude/inclination.

• Proactive with a go-getter attitude

• Team player with collaboration skills

• Highly organized and multitasker

Experience and Qualification

• Proficiency in Google Suite and Microsoft Office is a must.

• Experience working closely with and managing communications and coordination for C-suite executives and senior leadership.

• Team player with excellent interpersonal and coordination skills.

• Open to travel as and when required.

• Willingness to work in rotational shifts across different time zones, including weekends, as required.

• Should be comfortable working on rotational weekends (5-day working role) when required.

• Bachelor’s degree (master’s degree will be preferred).

• 2-8 years of relevant work experience preferably having worked in MNC’s and having exposure to multiple cultures and US time zones.