Executive Assistant/Senior Executive Assistant

Responsibilties

• Managing routine emails and correspondence with vendors and clients within India and Internationally. 
• The role requires working in rotational shifts across different time zones, including night shifts and rotational weekends, as required. This is a 5-day working role and involves working as part of a team of EAs.
• The role requires flexibility to travel domestically and internationally as and when required. 
• Travel Plan, book, and manage complex international travel itineraries (flights, accommodation, ground transportation, etc.)
• Prepare detailed travel itineraries for executives, including meeting schedules, travel times, and contingency plans.
• Coordinate and maintain the calendar including organizing all appointments, meetings, conferences all across the world etc.
• Manage travel arrangements for the CEO (including but not limited to visa arrangements, ticket bookings, cab arrangements, hotel bookings etc.)
• Managing phone calls, routine emails and correspondence with vendors and clients within India and Internationally.
• Maintain strong follow-up systems for timely completion of projects/assignments and keep the CEO updated on any developments, status reports related to ongoing projects and share follow-ups and follow-throughs with internal and external teams.
• Work on ad hoc research projects and ensure timely completion with 100% accuracy and eye for detailing.
• Should be high on integrity and the ability to maintain confidentiality in day-to-day operations.
• Organizing and servicing meetings, social gatherings, and events.
• Project management skills coupled with sound knowledge of multiple time zones, Microsoft suite and G suite.
• Remain up-to-date with the latest trends and events in the industry.
• Creating Presentations, summary reports, and budgets as and when required by the CEO.

Skills

Strong conceptual thinker with strong analytical skills and logical thinking
Immaculate written and oral communication skills with the ability to take ownership of one's work.
Process-oriented: Demonstrable commitment to following processes, documentation etc.
Proficient at using the Internet, and demonstrable technical aptitude/inclination.
Proactive with a go-getter attitude
Team player with collaboration skills
Highly organized and multitasker

Experience and Qualification

Proficiency in Google Suite and Microsoft Office is a must.
Experience working closely with and managing communications and coordination for C-suite executives and senior leadership.
Team player with excellent interpersonal and coordination skills.
Open to travel as and when required.
Willingness to work in a mandatory night-shift schedule is a prerequisite for this role.
Willingness to work in rotational shifts across different time zones, including weekends, as required.
Should be comfortable working on rotational weekends (5-day working role) when required.
Bachelor’s degree (master’s degree will be preferred).
2-8 years of relevant work experience preferably having worked in MNC’s and having exposure to multiple cultures and US time zones.