IP Practice Coordinator

Join Goodwin’s Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team – all business professionals at the firm – you’ll collaborate with colleagues from varied backgrounds and experiences, fostering an environment where cross-functional learning, networking, and collaboration are at the core of what we do.

Here, we’re not just supporting a law firm; we’re partnering with attorneys and clients to deliver cutting-edge solutions in high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we’re proud to have been recognised as the “Best Business Team” by The American Lawyer.

This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward-thinking peers.

The IP Practice Coordinator provides a high-level of administrative support to the firm’s Patent practice. This role is responsible for supporting daily operations, including document management, data entry, billing coordination, and internal communications. The Coordinator works closely with attorneys, paralegals, and administrative teams to facilitate efficient workflows and ensure a high-standard of service and responsiveness across departments.

What You Will Do:

• Provide comprehensive administrative support to the Intellectual Property Practice Group.    

• Handle incoming and outgoing mail, including scanning correspondence and preparing packages for courier delivery.  

• Draft and send routine communications and correspondence.

• Coordinate, organize, and maintain department-related documents within the firm’s document management system (e.g. iManage).

• Open new matters, update existing matters, and process conflict checks in accordance with firm protocols.

• Prepare engagement letters and assist with audit letters.

• Maintain calendars, schedule meetings, and coordinate conference room bookings, conference calls, and meeting logistics (including refreshments).

• Arrange domestic and international travel for practitioners.

• Assist with printing, compiling, and distributing legal documents, opinions, and correspondence.

• Support billing processes, including:

  • Time entry and fixed fees input (e.g. IntApp Time)

  • Pre-bill preparation and edits

  • Client billing coordination (electronic and manual)

• Process expense reimbursements and vendor invoices (e.g. Chrome River).

• Obtain timekeeper approvals and coordinate payment of foreign associate invoices.

• Support various departmental projects and initiatives as assigned.

• Complete ad-hoc data audits and project-based tasks as needed.

Who You Are:

• Bachelor’s degree or minimum of one (1) year work experience in an administrative or legal support capacity, or equivalent of education and work experience.Strong interpersonal, organizational, and communication skills, with the ability to communicate clearly, both written and verbal formats.

• Demonstrate a strong work ethic and self-motivation with a desire to take initiative.

• Understanding of legal ethics and professional responsibility principles.

• Excellent analytical and problem-solving abilities, with the capacity to manage multiple priorities in a fast-paced environment.

• High level of attention-to-detail and accuracy.

• Ability to handle sensitive and confidential information with sound judgment and discretion.

• Collaborative team player with a positive and professional approach.

• Proficiency in standard office software (MS Excel, Word, Internet Search Engines, etc.) required.

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Benefits and More

At Goodwin, you will discover your next career opportunity with a rewarding compensation package and comprehensive benefits, including:

• Health, dental, and vision insurance

• Life and disability insurance

• Retirement & Savings Plan

• Emergency back-up child and adult care

• Paid vacation, sick time off, and holidays

• Professional development and career advancement opportunities

• Employee recognition and reward programs

• Employee wellness and assistance programs

• Employee discounts and perks

This position is eligible for overtime: Yes