Project Assistant
$43k - $75k
Junior
Bachelor's
San Francisco, CA, USA+3 moreMore locations: Los Angeles, CA, USA | Orange County, CA, USA | San Diego, CA, USA
HybridHybrid role; remote, hybrid, and in-office work environments are supported.
LegalLegal Counsel & Legal Support
Company Does Not Provide H1B Sponsorship
About the job
Requirements
- Familiarity with UCC filings and searches, with willingness to develop proficiency over time.
- Ability to manage multiple tasks and competing priorities under supervision, with attention to detail, organization, and follow-through.
- Clear and professional written, verbal, and interpersonal communication skills, a client-service mindset, and sound professional judgment.
- Ability to work effectively in a team, seek guidance when appropriate, and escalate questions or issues as needed.
- Commitment to confidentiality, regulatory compliance, and adherence to firm policies and procedures.
- Ability to work efficiently independently and collaboratively to support workflow processes.
- Ability to perform effectively across remote, hybrid, and in-office work environments.
- Ability to learn and use firm systems and technology platforms, including iManage and Intapp.
- Bachelor's degree, or an equivalent combination of education, training, and experience demonstrating ability to perform the essential duties.
- At least two years of experience in a law firm, corporate services, or professional services environment is beneficial.
- Experience with corporate filings and document management systems.
- Experience with DocuSign, SimplyAgree, or similar tools used to manage closing workflows.
- Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and Teams.
Responsibilities
- Assist with preparing, submitting, and tracking UCC filings and searches, and obtain and distribute confirmations and file copies.
- Assist with preparing and submitting financing statements and post-closing materials.
- Assist with ordering and reviewing post-closing searches, closing checklists, ancillary documents, and consistency letters.
- Assist with preparing closing packages and performing quality-check reviews.
- Assist with compiling and transmitting signature packets through DocuSign.
- Assist with reviewing insurance certificates and subscription agreements.
- Assist with ordering and reviewing lien searches and drafting lien search charts.
- Assist with ordering and reviewing good standing certificates and articles of incorporation.
- Assist with conducting judgment, tax, and litigation searches.
- Assist legal support professionals with reviewing prebills, drafting invoices and tracking their status, opening new matters, and organizing and submitting vendor invoices for payment.
- Maintain organized records, calendars, tickler systems, and trackers in firm databases and document management systems; follow established procedures, workflows, and deadlines; and provide coverage and support for other team members as needed.
- Accurately track and record client-billable time to meet minimum billable-hour requirements.
- Maintain strict confidentiality of firm and client information.
About the company
Troutman Pepper provides legal and advisory services to businesses across many industries. The firm has more than 1,600 attorneys in over 30 offices worldwide, handling corporate, regulatory, litigation, intellectual property, and transactional work. It operates a government relations arm, Troutman Pepper Strategies, to manage public policy and advocacy for clients. The key differentiator is the integration of traditional legal services with active government relations and issue management, along with deep expertise in energy, financial services, healthcare, life sciences, and insurance. The firm’s goal is to help clients manage risk, comply with regulations, and resolve disputes by offering coordinated legal counsel and strategic policy support across global locations.
Company Size
1,001-5,000
Company Stage
N/A
Total Funding
N/A
Headquarters
Atlanta, Georgia
Founded
1890
Get referred to Troutman Pepper
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Simplify's Take
What believers are saying
- August 21, 2026 capital-markets tables showed stronger debt and high-yield momentum.
- Private equity and investment funds ranks rose to No. 18 in The Deal.
- September 23, 2026 Reed Balmer hire strengthens fund formation and SEC-examination work.
What critics are saying
- August 2026 breach exposed roughly 37,000 people, triggering class action Wilson v. Troutman Pepper.
- Reuters reported August 18, 2026 retaliation and billing-fraud allegations from Matthew Cali.
- A trust collapse would cripple referral-driven practices and accelerate client defections in 2027.
What makes Troutman Pepper unique
- September 2026 hires Reed Balmer, Yuliya Feldman, Dan Monger, and Sean Higgins deepen platform.
- June 4, 2026 Chambers rankings gave 368 placements, proving broad national reach.
- Its energy, insurance, restructuring, and capital markets benches fit middle-market clients.
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Benefits
- Hybrid Work Options