Administrative Assistant - Office Administration

Company:

Qualcomm Europe, Inc., Greek Branch Office

Job Area:

Administration Group, Administration Group > Office Administration

General Summary:

About the Role

We are looking for an Administrative Assistant to support one or more first- or second-level managers, a department, or an office. In this role, you will help keep day-to-day office operations running smoothly, coordinate administrative activities, and support office relocation planning and logistics. Your assignments will span a variety of functional areas, giving you opportunities to learn and apply relevant industry standards, company policies, guidelines, and procedures.

You will use Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, alongside shared file and collaboration services such as SharePoint, Microsoft Teams, and OneDrive, to provide effective and efficient administrative support.

What You’ll Do

• Manage day-to-day office operations and coordinate office relocation activities, including move planning, logistics, and collaboration with Facilities, IT, vendors, and employees.
• Provide administrative assistance to first- or second-level managers, a department, or an off-site office.
• Research, learn, and apply departmental and company policies and procedures, along with relevant administrative industry standards and guidelines.
• Manage basic calendar requirements for one or more managers.
• Prepare and proofread correspondence, reports, spreadsheets, and presentations to ensure clear language, correct grammar, and accuracy.
• Complete administrative tasks such as creating iProc requests, using a purchasing card (Pcard), maintaining office files, supplies, and equipment, submitting expense reports and check requests, arranging shipping, and maintaining the vendor database.
• Arrange basic domestic travel for an individual traveler, including flights, hotels, and rental cars.
• Respond to internal and external emails, including requests from managers.
• Schedule and coordinate meetings and events, including luncheons, conferences, and team-building activities, which may involve external customers and vendors.

Preferred Qualifications

• At least one year of work experience in a role involving interaction with senior leadership, including managers and above.

Minimum Qualifications:

• Bachelor's degree and 1+ year of Office Administration or related work experience.
OR
Associate's degree and 3+ years of Office Administration or related work experience.
OR
High School Diploma or equivalent and 5+ years of Office Administration or related work experience.

*Completed advanced degree in a relevant field may be substituted for up to one year (Master’s = one year) of work experience.

*References to a particular number of years experience are for indicative purposes only. Applications from candidates with equivalent experience will be considered, provided that the candidate can demonstrate an ability to fulfill the principal duties of the role and possesses the required competencies.

Qualcomm expects its employees to abide by all applicable policies and procedures, including but not limited to security and other requirements regarding protection of Company confidential information and other confidential and/or proprietary information, to the extent those requirements are permissible under applicable law.

To all Staffing and Recruiting Agencies:Our Careers Site is only for individuals seeking a job at Qualcomm. Staffing and recruiting agencies and individuals being represented by an agency are not authorized to use this site or to submit profiles, applications or resumes, and any such submissions will be considered unsolicited. Qualcomm does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to our jobs alias, Qualcomm employees or any other company location. Qualcomm is not responsible for any fees related to unsolicited resumes/applications.

Pay range and Other Compensation & Benefits:

€24,000.00 - €36,000.00 annual (Gross)

The above pay range reflects the broad, minimum to maximum, pay range for this job code for the location for which it has been posted. This range includes two additional months of pay as part of the annual salary. Even more importantly, please note that salary is only one component of total compensation at Qualcomm. We also offer a competitive annual discretionary bonus program and opportunity for annual RSU grants (employees on sales-incentive plans are not eligible for our annual bonus). In addition, our highly competitive benefits package is designed to support your success at work, at home, and at play. Your recruiter will be happy to discuss all that Qualcomm has to offer – and you can review more details about our benefits at this link.

If you would like more information about this role, please contact Qualcomm Careers.