Accounts Payable Specialist

Overview

Unified is a nationwide community of providers, operations specialists and thought leaders who look for the greatest opportunities to impact every woman’s health, at every stage of their journeys. We are unparalleled in our scale and ability to adapt to address unmet and underserved needs. Through 815+ clinics, 23 IVF labs, nationwide telehealth capabilities and targeted case management, our 2,700+ independent, affiliated providers deliver comprehensive women’s health services and continuously work to implement methods and develop techniques or platforms that improve the healthcare experience. We remain focused on enabling the discovery of new ways for our affiliated providers to deliver the high-quality care experience women deserve, in the ways they most wish to receive it, and collaborate across our community to make our vision a reality.

The Accounts Payable Specialist is responsible for the payment of goods and services purchased by the organization. This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services. As a member of Centralized Accounts Payable (CAP), the AP Specialist is the dedicated point of contact for assigned markets and care centers, working in Yooz and QuickBooks Online to review, code, route and pay invoices within vendor terms. The AP Specialist will assist with all matters pertaining to processing and auditing, and supports new markets and care centers as they transition to CAP. Duties include but are not limited to: 

Responsibilities

Invoice processing and controls

• Review invoices captured in Yooz for accuracy and completeness (vendor, invoice number, invoice date, current balance and care center), enter GL coding and route invoices to the assigned care center designee
• Verify approval on all invoices and check requests, and ensure invoices are coded to the correct general ledger accounts at the proper amount
• Monitor the market CAP mailboxes and confirm vendor submissions are forwarded into Yooz the same day for timely intake processing
• Research possible duplicates and Smart Fraud Protection flags in Yooz, and escalate suspicious documents or atypical vendor behavior to the AP Manager
• Research past-due balances and obtain missing invoices directly from vendors
• Follow up with care center approvers on invoices pending approval, including rejected invoices and approver coverage during PTO
• Process and follow up on rush items

Payments

• Prepare and process checks and ACHes for responsible markets and care centers, coordinating with the check-printing vendor, and handling urgent and FedEx requests
• Process utility and telecom invoices to avoid service disruption
• Set up and maintain recurring rent payments in QuickBooks Online from landlord statements or check requests, updated annually for escalations
• Process check requests
• Process credit card statements (CAP), paying through the card provider portal where possible or on the next check run, and keep the statement image for reference
• Review and approve positive pay items as assigned, in coordination with Treasury and the care center or market accounting contacts
• Confirm paid invoice information (check or ACH number, amount and payment date) posts from QuickBooks Online to Yooz

Vendor management

• Maintain vendor files in QuickBooks Online, including vendor names, remit addresses, terms, contacts and banking details
• Responsible for W-9s for all new vendor setups assigned market and care centers 
• Reconcile vendor statements
• Respond to vendor inquiries timely

Care center and market support

• Serve as the primary contact for assigned markets on invoice questions, urgent payments and processing support
• Support new market and care center transitions: attend onboarding meetings, review vendor readiness, and assist with other transition needs before go-live
• Support monthly KPI reviews and weekly reporting for assigned markets
• Support Market Accounting on various ad hoc needs and requests
• Respond to Salesforce tickets assigned to AP daily to comply with SLA
• Respond to all incoming calls and voicemails daily to comply with SLA
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Close, reporting and projects

• Assist with month-end and year-end closings
• Assist with 1099 preparation
• Special projects assigned by the AP Manager or Director of AP

Qualifications

• 3+ years Accounts Payable experience
• Ability to prioritize and multi-task in a fast-paced environment
• Ability to handle confidential information in a discreet, professional manner
• Ability to adapt to a constantly changing environment while focusing on current job responsibilities
• Detail oriented, professional and reliable
• Able to meet deadlines
• Process a minimum of 100 invoices per day (500 per week)
• Process all invoices in the AP review queue prior to month end close
• Strong work ethic
• Excellent customer service skills, including working with care center staff and vendors
• Excellent oral and written communication skills
• Strong organizational and time management skills
• Understanding of internal controls, including approval workflows, duplicate payment prevention and fraud controls
• Ability to be an effective team member and display initiative
• Proficient with MS Word and Excel spreadsheets
• Experience with QuickBooks Online or NetSuite preferred
• Experience with an accounts payable workflow or invoice automation platform (such as Yooz) preferred

We’re here for you—both personally and professionally.

Our benefits are designed to support you and your family at every stage of life. From health and wellness to financial security and career growth, we offer a comprehensive package to help you thrive.

Here’s a look at what we offer:

• Health Coverage

Medical, dental, and vision plans, fertility benefits, and supplemental insurance options.

• Paid Time Off

                     Vacation, personal days, and paid holidays to help you recharge.

• Financial & Retirement Planning

401(k) with employer contribution, plus Flexible Spending Accounts (FSAs) and Health Savings Accounts (HSAs).

• Income Protection

Short- and long-term disability, paid parental leave, basic life insurance, and optional additional coverage.

• Wellbeing Support

Employee Assistance Program, commuter benefits, pet insurance, and identity theft protection.

• Professional Development

     Opportunities and resources to support your career growth.