Piedmont Healthcare

Integrated, non-profit hospital and clinic care

HIM Associate 2 - Vital Records

Clinical Support & Patient AdministrationConfirmed live in the last 24 hours

Full-timeAugusta, GA, USANo salary listedIn-person

About the Job

Requirements

A high school diploma or GED is required.
Have two years of experience in Health Information Management within an acute care setting, or graduate from a Health Information Management program.
Demonstrate proficiency in medical terminology.
Demonstrate strong written and verbal communication skills.
Have high attention to detail and organizational skills.

Responsibilities

Register all live births within five days of delivery.
Register fetal deaths within 72 hours of delivery.
Register inpatient deaths within one business day of death notification.
Interview patients and collaborate with state officials to complete fetal death certificates accurately.
Serve as a liaison between the hospital and funeral homes, ensuring timely processing and providing feedback as needed.
Monitor Epic work queues for name changes and pending death certificates.
Respond to parental inquiries within one business day.
Facilitate paternity acknowledgments in compliance with state regulations, verifying proper identification from both parents.
Send birth confirmation emails securely to both parents on the date of registration.
Submit original paternity acknowledgment forms to the Georgia State Office of Vital Records via FedEx or certified mail at least every two weeks.
Maintain and securely store original birth worksheets and paternity acknowledgments for at least two years.
Communicate professionally with internal and external stakeholders.
Participate in webinars and training provided by the Georgia Department of Public Health’s Vital Records Division.
Promote a positive patient experience through respectful and responsive service.
Comply with all Piedmont Healthcare organizational policies, procedures, and standards.
Complete all mandatory training and educational sessions in a timely manner.
Perform other duties as assigned.

Desired Qualifications

Prior experience with the Epic Electronic Health Record system is preferred.
Prior experience with infant, fetal, and death certificate registration is preferred.

Overview

Job Purpose:This position is responsible for the accurate and timely registration of birth, fetal death, and inpatient death certificates in accordance with applicable federal, state, and local regulations. This position plays a key role in ensuring a positive patient experience and compliance with both internal and external reporting requirements.

Responsibilities

Key Responsibilities:1.Register all live births within five (5) days of delivery.2.Register fetal deaths within seventy-two (72) hours of delivery.3.Register inpatient deaths within one (1) business day of death notification.4.Interview patients and collaborate with state officials to complete fetal death certificates accurately.5.Serve as a liaison between the hospital and funeral homes, ensuring timely processing and providing feedback as needed.6.Monitor Epic work queues for name changes and pending death certificates.7.Respond to parental inquiries within one (1) business day.8.Facilitate paternity acknowledgments in compliance with state regulations, verifying proper identification from both parents.9.Send birth confirmation emails securely to both parents on the date of registration.10.Submit original paternity acknowledgment forms to the Georgia State Office of Vital Records via FedEx or certified mail at least biweekly.11.Maintain and securely store original birth worksheets and paternity acknowledgments for a minimum of two (2) years.12.Communicate professionally with internal and external stakeholders.13.Participate in webinars and training provided by the Georgia Department of Public Health’s Vital Records Division.14.Promote a positive patient experience through respectful and responsive service.15.Comply with all Piedmont Healthcare organizational policies, procedures, and standards.16.Complete all mandatory training and educational sessions in a timely manner.17.Perform other duties as assigned.

Qualifications

Minimum Education Required:High School Diploma or GED Minimum Experience Required:Two (2) years of experience in Health Information Management (HIM) within an acute care settingORGraduate of a Health Information Management program Licensure/Certification:None Additional Qualifications:Prior experience with Epic Electronic Health Record (EHR) system preferredPrior experience with infant, fetal and death certificate registration preferredProficiency in medical terminologyStrong written and verbal communication skillsHigh attention to detail and organizational skills

Business Unit : Company Name

Piedmont Healthcare Corporate

About the Company

Piedmont Healthcare

Integrated, non-profit hospital and clinic care

Piedmont Healthcare runs a large network of hospitals, clinics, and care facilities across Georgia. It delivers medical services through 27 hospitals, 113 urgent-care locations, 1,875 Piedmont Clinic physician practices, and related clinics, serving more than 4.5 million patients with online scheduling and virtual visits. As a private, not-for-profit system, Piedmont coordinates care across its integrated network to provide safe, affordable, high-quality care close to home. It engages in community health and philanthropy, supported by more than 12,000 donors and a workforce of over 47,000 caregivers. Piedmont’s goal is to make healthcare easy to access and convenient for Georgians while maintaining a focus on community impact and patient experience.

Company size: 10,001+
Company stage: Not listed
Total funding: Not listed
Headquarters: Atlanta, GA
Founded: 1905

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