Accounts Payable Analyst

Meet the team:

Latitude’s Finance & Accounting team is responsible for the end-to-end planning & recording of all financial activity in the business. The AP Analyst will own invoice resolution & payment, help to maintain accurate vendor records, and support reconciliations during month end close. Accounts Payable at Latitude has a broad cross-functional scope supporting procurement during purchasing, stakeholders buying goods, and employees across Latitude requesting T&E spend.

This contract will be 4-5 months in length.

What you’ll do: 

• Invoice Processing: Review invoices for required details, code them to the correct GL accounts, departments, locations and categories in NetSuite
• PO & Approval Matching: Matches invoices to Purchase Orders during the receiving process in NetSuite to allow for accurate & timely recording
• Exception Resolution: Investigate PO & invoice anomalies, and coordinate with purchasers & Procurement team to appropriately resolve discrepancies timely
• Vendor Support: Respond to invoice and payment-status questions, follow up on missing invoices or credits, and reconcile vendor statements
• Payment Support: Prepare payment batches, verify accuracy of payments and ensure timely payment of invoices
• Controls & Records: Follow approval limits & segregation of duties, maintain professional skepticism for duplicate and/or suspicious invoices and retain clear documentation
• Month-End Close: Help reconcile AP aging or related accounts, identify invoices received but not yet recorded and provide information for accruals and month-end close

What you'll need to succeed:

• At least 2 years of experience in accounts payable, invoice processing, or a related accounting role
• Experience reviewing invoices, assigning general ledger accounts and cost categories, and checking invoices against purchase orders
• Ability to investigate invoice discrepancies and coordinate timely resolutions with vendors, purchasing teams, and internal stakeholders
• Experience responding to vendor questions, reviewing vendor statements, and supporting invoice payments
• Knowledge of invoice approval procedures, payment controls, and confidential financial record keeping
• Experience supporting account reconciliations, identifying unrecorded invoices, or preparing information for month-end close
• Strong attention to detail, organization, communication, and follow-through while managing multiple deadlines

Nice to have:

• Experience using NetSuite or another accounting or enterprise resource planning system
• Experience preparing payment batches or supporting electronic invoice and payment processes
• Experience working with procurement teams or supporting accounts payable in a technology, automotive, or other fast-paced organization

Learn more about Latitude’s team, mission and career opportunities at lat.ai!

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