Associate Marketing Coordinator

General Description:

In this entry-level role, the Associate Marketing Coordinator will support administrative office tasks and support the marketing team to build the GuidePoint Security Brand in their assigned region. This team member will be responsible for managing the San Jose, CA office, supporting marketing event logistics, ordering marketing materials and gifts, sending and collecting event contracts, and managing vendor co-marketing activities to support regional sales & marketing objectives. The ideal candidate for this position will be positive, highly collaborative, detail oriented, and comfortable greeting customers and vendors who visit our Northern California office. The candidate must be willing to learn while supporting a dynamic, fast-paced organization.

Roles and Responsibilities:

• Oversee day-to-day operations, including coordinating third-party vendors, liaising with building landlords, ordering supplies and restocking food and beverages
• Support the scheduling and execution of internal and vendor meetings, serving as the primary liaison to ensure a seamless experience for all participants
• Assist regional marketing team members with the creation, distribution, and collection of event contracts, ensuring all deliverables are completed on time
• Research, purchase and manage marketing giveaways, fact sheets, brochures, etc.; maintain inventory levels and coordinate shipping logistics
• Collaborate with the team to promote events by creating social media graphics, postcards, and flyers using Canva or in partnership with the GPS design team
• Coordinate and create pop-up banners or event materials with the regional leads and design team
• Maintain registration lists and the event calendar; provide timely updates to the team on office activities and upcoming events
• Provide administrative support to marketing team as needed
• Provide onsite support for events when needed
• Coordinate, collaborate, build, develop, and maintain relationships with vendors as it relates to events and office activities
• Draft and send post-event follow-up communications to attendees, including thank-you messages and relevant resources
• Other related duties as needed
• Adhere to GuidePoint Security Core Values

Required Experience:

• 1-2 years experience working in event marketing in a corporate environment
• Marketo, Eventbrite, or related marketing platform experience preferred but not required
• Computer skills including a solid understanding of Microsoft Office products, Gmail and Google Cloud
• Ability to work in a fast-paced environment
• Self-motivated, self-starter with a track record for leading events and the campaigns associated with them
• Resourcefulness with a strong ability to problem solve
• Strong verbal and written communication skills
• Excellent people and relationship-building skills to interact with colleagues, regional teams, and vendor partners
• Extremely detail oriented and results driven

Preferred Experience and Education:

• Bachelor's Degree preferred
• Experience with Salesforce or other CRM software

Office & Travel Requirements:

• This role requires working in an office setting 4-5 days a week. Office Location: San Jose, CA
• Up to 10% travel may be required to support larger marketing initiatives
• Onsite attendance at all Bay Area events may be required

Physical Requirements:

• Lifting boxes/drinks/foods up to 50 pounds
• Setting up event booths & signage
• Sedentary work
• Substantial movement of the wrists, hands, and/or fingers for a minimum of 8 hours a day
• Required to have close visual acuity to view computer terminal and/or extensive reading for a minimum of 8 hours a day
• Compensation range: $55-$85K DOQ