Human Resources Coordinator

Location: Blue Moon Metals, Corporate office, Toronto ON
Department: Human Resources
Reports To: Human Resources Director

Schedule:  Full Time, hybrid (i.e. 2-3 days per week in office, 2-3 days per week remote)

Position Summary

Based in the corporate office, the Human Resources Coordinator provides administrative and operational HR support throughout the employee life cycle. The role supports onboarding and offboarding, employee records, benefits administration, payroll preparation, workforce logistics, reporting, compliance, and event coordination, with close attention to processes and opportunities to improve the employee experience. As a key employee contact, the Coordinator supports efficient HR service delivery in the corporate office and coordinates with and supports Blue Moon’s operating sites as required.

Key Responsibilities

• Coordinate onboarding and offboarding activities for employees, contractors, consultants, and temporary personnel. This includes effectively communicating with Talent Acquisition and hiring managers about onboarding/offboarding plans and new hire set-ups, acting as a point of contact for incoming employees, document collection and verification and coordination of key activities to create a strong employee experience, including any follow-up post-onboarding.
• Effectively manage the systems integration process for new hires, including validation of set-up details for SAP SuccessFactors set-up, corporate travel, group benefits providers and brokers
• Proactively identify ways to improve the employee experience through process updates and improvements, communication methods and development of tools.
• Prepare employment agreements, letters, personnel records, promotional, transfer and secondment agreements, and other HR documentation as required.
• Manage the HR SharePoint library to ensure that current tools, templates and files are maintained and/or archived appropriately.
• Support Blue Moon’s on-going SAP SuccessFactors implementation, including data management and validation, reporting and process improvements. Coach new and existing employees on the use of SuccessFactors.
• Support benefits administration and insurance documentation as the point of contact for all benefits questions and general inquiries about HR policies, processes, and procedures, ensuring timely responses.
• Assume responsibility for the accurate, complete, and timely preparation of records, reports, and other documents, including workforce analytics and support for special projects.
• Manage and organize in-person exit interviews and provide insights to management and HR.
• Maintain employee? training records, certifications, licenses, and compliance tracking.
• Assist with payroll preparation by maintaining accurate employee information and supporting payroll submissions.
• Coordinate meetings, training sessions, events, and employee engagement activities, including local events such as Take Your Kids to Work Day, office holiday parties, and other celebrations.
• Assist with employee engagement initiatives or projects and other related tasks as required.

Qualifications and Experience

• Undergraduate degree in Business Administration, or Commerce with a concentration in Human Resources or related discipline.
• CHRP certification is an asset.
• Minimum 3 years’ experience in Human Resources as a coordinator with a large organization with international operations.
• Advanced technical proficiency in Microsoft Office Suite (e.g., Excel, Word, Visio, PowerPoint, Outlook).
• Advanced technical proficiency in SAP SuccessFactors or similar HRIS an asset.
• Knowledge of SharePoint and/or corporate travel tools an asset.

Additional Requirements

• Ability to support both office and site-based workforce needs.
• Flexibility to work up to five (5) days remotely or in-office at the corporate headquarters.
• Occasional travel or flexibility with work/personal schedules may be required to support site activities, recruitment events, training, or employee programs, including meetings outside business hours to accommodate different time zones.

Core Competencies

• Highly developed organizational skills, with the ability to plan and prioritize work, manage competing priorities simultaneously, and meet tight deadlines.
• Excellent written and verbal communication skills, with an emphasis on clarity.
• Proven ability to maintain a high level of confidentiality and exercise sound judgment, tact, and discretion when preparing, disclosing, and handling sensitive information, including confidential employee information.
• Highly developed interpersonal skills and a service-oriented approach, with the ability to establish, grow, and maintain positive, effective working relationships with multiple groups.
• Ability to work independently and collaboratively with a positive attitude in a changing, dynamic business environment, responding to unpredictable activities, meeting changing time demands, and handling pressure and challenges.
• Strong analytical, critical thinking, troubleshooting, and problem-solving skills.
• Commitment to accuracy, attention to detail, compliance, and continuous improvement.

Working Relationships

Reports to: Human Resources Director

Internal contacts: Employees, managers, payroll, finance, operations, and site teams

External contacts: Candidates, contractors, consultants, vendors, benefit providers, educational institutions, and community partners

 We are committed to diversity and inclusivity in our hiring practices and encourage applications from all qualified individuals.

This job posting is for an existing vacancy.