Project Controls Advisor - Project Controls, Regional PMO

Le ou la Conseiller(-ère) en contrôles de projets assure le leadership, le développement et l'encadrement de l'équipe régionale de contrôle de projets afin de soutenir l'excellence en livraison de projets à travers l'Est du Canada.

Relevant de la Direction de l’Organisation de la Conception et de l’exécution (OCE/DDO) et travaillant en étroite collaboration avec le PMO régional, cette personne joue un rôle clé dans l'évolution et l'harmonisation des pratiques de contrôle de projets à travers l'Est du Canada. Elle contribue à la bonne application des cadres de gouvernance, des processus, des outils et des indicateurs de performance régionaux, tout en offrant un accompagnement stratégique et opérationnel aux Gestionnaires de projets (PM) et Directeurs de projets (PD) afin de soutenir l'excellence en livraison de projets.

Le rôle vise à renforcer les capacités de l'équipe de contrôle de projets, à soutenir la performance du portefeuille régional et à favoriser l'application cohérente des meilleures pratiques de gestion et de contrôle de projets à travers l'Est du Canada.

Responsabilités principales

Leadership et développement des capacités

• Assurer le leadership, l'encadrement et le développement de l'équipe régionale de contrôle de projets;
• Développer les compétences techniques et professionnelles des Coordonnateur(-trice) en contrôles de projets;
• Suivre et assurer l’occupation des contrôleurs de projets sur les différents projets de la région afin d’assurer que l’ensemble des activités requises soient réalisées pour le bien des projets, telles que la facturation, le suivi de l’avancement, le reporting, etc.;Mettre en place des initiatives de mentorat, de coaching et de transfert des connaissances.
• Favoriser le partage des meilleures pratiques et des leçons apprises à travers la région.
• Participer au recrutement, à l'intégration, à la planification de la relève et à la rétention des talents.Créer un environnement de travail favorisant la collaboration, l'engagement et l'amélioration continue.

Gouvernance, standardisation et amélioration continue

• Collaborer avec le PMO régional au développement et au déploiement des standards, processus, outils et cadres de gouvernance en contrôle de projets.
• Soutenir l'harmonisation des pratiques entre les groupes d'affaires et les bureaux de l'Est du Canada.
• Promouvoir l'application cohérente des meilleures pratiques et des exigences corporatives.
• Contribuer à l'amélioration continue, à la simplification et à l'automatisation des processus.
• Participer au suivi et au développement des indicateurs de performance, tableaux de bord et mécanismes de suivi des projets.

Soutien aux projets

• Fournir une expertise spécialisée en contrôle de projets aux équipes de projet
• Assurer le support approprié d’un contrôleur de projets pour les projets le demandant;
• Conseiller les Gestionnaires de projets (PM) et Directeurs de projets (PD) en matière de planification, de contrôle des coûts, de prévisions, de gestion des risques et de gestion des changements.
• Participer aux revues de projets stratégiques ou présentant des enjeux de performance.
• Contribuer à l'identification des risques, écarts de performance et opportunités d'amélioration.
• Soutenir l'élaboration et le suivi des plans d'action ou de redressement lorsque requis.

Performance du portefeuille

• Superviser la qualité, l'intégrité et la cohérence des données de contrôle de projets.
• Analyser les tendances, risques et opportunités des projets.
• Soutenir la production de rapports de gestion et de tableaux de bord destinés à la direction.
• Contribuer à l'amélioration de la performance du portefeuille à l'aide d'indicateurs tels que la marge des projets, les TEC (Travaux en cours), les CAR (Comptes à recevoir), les prévisions financières, les risques et opportunités, ainsi que les indicateurs de rentabilité et de performance.
• Formuler des recommandations visant l'amélioration de la performance financière et opérationnelle des projets.

Gestion des ressources

• Collaborer à la planification de la capacité régionale en contrôle de projets.
• Optimiser l'affectation des ressources selon les besoins opérationnels.
• Identifier les besoins futurs en ressources et en compétences.
• Contribuer à la stratégie de développement des capacités de la fonction contrôle de projets dans la région.

Qualifications recherchées

Formation et expérience

• Diplôme universitaire en ingénierie, gestion de projets, administration ou domaine connexe.
• Minimum de 10 ans d'expérience pertinente en contrôle de projets, gestion de projets ou discipline connexe.
• Expérience démontrée en leadership d'équipe et en développement des talents.
• Expérience dans des environnements de projets multidisciplinaires et complexes.
• Expérience en gouvernance, amélioration continue ou transformation des pratiques constitue un atout.

Compétences

• Excellente maîtrise des pratiques de planification, contrôle des coûts, prévisions, gestion des risques et gestion des changements.
• Solides compétences analytiques, financières et de résolution de problèmes.
• Capacité à influencer et mobiliser des parties prenantes à tous les niveaux de l'organisation.
• Excellentes habiletés en communication, collaboration et leadership.
• Aptitude démontrée à conduire le changement et à promouvoir l'amélioration continue.
• Expérience avec les logiciels de planification et de contrôle de projets (ex. Primavera P6, Microsoft Project, Power BI ou outils équivalents) considérée comme un atout.

Facteurs clés de succès

• Développer une équipe de contrôle de projets hautement performante et engagée.
• Renforcer les capacités techniques et professionnelles des PCO à travers l'Est du Canada.
• Soutenir l'adoption des processus, standards et outils régionaux.
• Améliorer la qualité des données et la visibilité de la performance du portefeuille.
• Contribuer à l'amélioration de la performance financière et opérationnelle des projets.
• Agir comme partenaire de confiance des PM, PD et du PMO régional.
• Favoriser une culture d'excellence, de collaboration et d'amélioration continue en contrôle de projets.

Poste peut être basé à nos bureaux de la région montréalaise (Place Ville Marie, Ville St-Laurent, Brossard ou Laval)

Supports project teams by coordinating key elements of cost, schedule and reporting activities. Maintains accurate project data and assists in producing insights that enable timely and informed decisions. Applies GHD systems and procedures to ensure consistent and traceable project controls outputs. Builds capability through hands‑on experience and expanding responsibility across project control functions.

Responsibilities

Responsibilities describe the typical accountabilities and scope of work for this job,  while recognising that individual objectives are set with the manager and may vary over time.

• Cost Accounting: Conduct complex analyses of costs for a significant part of the business to identify variances, suggest efficiencies, and increase profitability.
• Cost Calculation and Analysis: Prepare and analyze accurate costings for construction, maintenance, or improvement works. Will include calculations covering materials, quantities, and labor time.
• Cost Price Calculation: Develop optimization models and intelligence for cost price and/or project estimation of existing and new products and/or projects based on historical data, market data, and input of commercial teams.
• Cost Reduction: Contribute to reviewing costs, generate ideas for cost reduction, and contribute to the implementation of cost saving initiatives.
• Document Preparation: Organize and prepare complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for special reports.
• Operational Compliance: Identify, within the team, instances of noncompliance with the organization's policies and procedures and/or relevant regulatory codes and codes of conduct, reporting these instances and escalating issues as appropriate.
• Personal Capability Building: Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching; gain or maintain external professional accreditation, where relevant, to improve performance and fulfill personal potential. Maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.
• Project Reporting and Review: Draft elements of project review reports and presentations to support delivery of the review process.

Competencies

Competencies describe the observable behaviours that differentiate effective performance in this job and guide expectations, feedback, and development discussions.

• Business Insight – Applies knowledge of business and the marketplace to advance the organization's goals. For example, has a sophisticated grasp of business drivers, finds new ways to increase own contribution. Stays attuned to business and industry changes, ensures own activities remain aligned to key objectives.
• Cultivates Innovation – Creates new and better ways for the organization to be successful. For example, demonstrates openness to new ideas and ways of looking at things; suggests new and useful ideas or solutions. Learns innovative methods, tools, and technology and applies them to work tasks.
• Decision Quality – Makes good and timely decisions that keep the organization moving forward. For example, knows when to act independently and when to escalate issues. Integrates various inputs, decision criteria, and trade-offs to make effective decisions. Typically makes good independent decisions.
• Financial Acumen – Interprets and applies key financial indicators to make better business decisions. For example, provides rich and rigorous forecasts of the financial implications of ideas and opportunities. Makes well-balanced decisions regarding expenditures that take into account multiple considerations.
• Manages Complexity – Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. For example, quickly determines the most critical data and focuses analysis there; recognizes even subtle symptoms that indicate problems; probes deeply for root causes; uses systematic problem-solving methods. well.
• Optimizes Work Processes – Knows the most effective and efficient processes to get things done, with a focus on continuous improvement. For example, generally follows defined and communicated standards, methods, and procedures. Seeks advice and finds ways to work better within processes. Makes some reasonable suggestions to improve work methods.

Skills

Skills reflect the technical, professional, and functional capabilities required to perform the job effectively at the expected level, and guide assessment and development.

• Analyze Alternatives and Recommend Solutions – Works with full competence to analyze potential solutions and create recommendations based on the expected benefits, costs, and overall value of the solution for key stakeholders. Typically works without supervision and may provide technical guidance.
• Assessment – Works with full competence to assimilate and understand data and information from various sources in order to draw appropriate conclusions and make relevant recommendations. Typically works without supervision and may provide technical guidance.
• Category Management Methodologies – Works with full competence to manage the nuances of goods and/or services procured, including cost drivers, constraints on supplier capacity, and technical specifications required to ensure optimum quality. Typically works without supervision and may provide technical guidance.
• Cost Account Control – Works with full competence to track, evaluate, and report on operational and/or project costs, including raw materials, resources, effort, etc. to reveal the actual costs of the project/services provided. Typically works without supervision and may provide technical guidance.
• Costing and Budgeting – Works with full competence to systematically estimate, allocate, and control costs in order to manage financial resources effectively. Typically works without supervision and may provide technical guidance.
• Data Collection and Analysis – Works with full competence to determine and analyze trends from data that is collected to assist in compiling reports that will help in decision-making. Typically works without supervision and may provide technical guidance.
• Estimation and Cost Control – Works with full competence to accurately estimate project costs and implement effective cost control measures within the project delivery process. Typically works without supervision and may provide technical guidance.
• Production Resource Management – Works with full competence to manage and deploy material, financial and people resources in an effective and efficient manner to ensure required outcomes. Typically works without supervision and may provide technical guidance.
• Project Change Management – Works with full competence to identify, manage and control project related changes. Typically works without supervision and may provide technical guidance.
• Project Cost and Budget Management – Works with full competence to estimate and manage the effort and finances to complete the work within budget. Typically works without supervision and may provide technical guidance.
• Project Estimating – Works with full competence to estimate each of the components of project, program, or portfolio work, including costs, activity durations, resource needs, risks, stakeholders, etc. across the life of the project or program. Typically works without supervision and may provide technical guidance.
• Project Management Techniques – Works with full competence to plan and manage small project work assignments within desired cost, time and quality parameters. Typically works without supervision and may provide technical guidance.
• Project Risk and Issue Management – Works with full competence to plan, identify, monitor, analyze, and prioritize risks (threats and opportunities), create response plans, and manage the risk if it occurs. Typically works without supervision and may provide technical guidance.
• Reporting – Works with full competence to create reports for various audiences as relevant, in a lucid and effective manner, keeping in mind the purpose of reports. Typically works without supervision and may provide technical guidance.
• Review and Reporting – Works with full competence to create reports, and review reports created by others, for various audiences as relevant, in a lucid and effective manner, keeping in mind the purpose of reports. Typically works without supervision and may provide technical guidance.

Education

• Bachelor's Degree or Equivalent Level

Experience

• General Experience: Experienced practitioner able to work unsupervised (13 months to 3 years)
• Managerial Experience: Basic experience of coordinating the work of others (4 to 6 months)