Senior Executive Administration

Job Description

Job Description

Job Summary

The Senior Admin Executive will lead and oversee corporate administrative and facility operations, ensuring a safe, efficient, and well-managed workplace. The role involves strategic planning, vendor governance, cost control, and close coordination with senior management to support business operations.

Key Responsibilities

• Lead end-to-end corporate administration and facilities management for the office.
• Handle front office activities including visitor management, calls, and correspondence.
• Develop, implement, and monitor admin policies, SOPs, and best practices.
• Manage and evaluate vendors for housekeeping, security, transport, pantry, travel, and maintenance services.
• Control administrative budgets, track expenses, and ensure cost optimization.
• Oversee office infrastructure, space planning, and maintenance activities.
• Ensure statutory, safety, and compliance requirements related to facilities are met.
• Support leadership with travel management, guest handling, and executive logistics.
• Drive employee workplace experience and resolve escalated admin-related issues.
• Prepare MIS reports, dashboards, and present updates to management
• Coordinate with HR, Finance, IT, and other departments for seamless operations.

Qualifications

• Graduate/Postgraduate in any discipline (Facility Management preferred).
• 5–8 years of experience in corporate administration or facilities management.
• Proven experience in leading admin teams and handling multiple vendors.

• Skills & Competencies

• Strong leadership, negotiation, and vendor management skills.
• Excellent communication and stakeholder management abilities.
• Budgeting, cost control, and compliance knowledge.
• Proficiency in MS Office and admin MIS systems.
• Ability to manage high-pressure environments and complex operations.

Additional Information

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.