Property Executive

Job Title

Property Executive

Job Description Summary

Under the supervision of the Facilities Manager, the Senior Assistant Facilities Manager is responsible for assisting in all areas defined as part of the Facility Manager position. This is a management position that will directly and indirectly supervise individuals, building staff, operations, and coordinate across the facilities organization at a specific location, set of buildings, or campus environment. The Senior Assistant Facilities Manager drives implementation of company best practices in alignment with client goals and objectives to deliver a well-managed and maintained building.

Job Description

• Acknowledge all work requests and update the CMMS with follow-up actions within the required response times. Once the work is completed and verified, to ensure case is properly closed in the CMMS. To update the PM/BM for tracking of all works related to CC.
• The Property Executives will assist CC to call for cost estimate for all ad-hoc works, and carry out all site measurements and records, put up Request for Approval (RFA) form for approval.
• Roving PEs shall be stationed at the designated Community Centre, Club, or Building when not roving between sites.
• Coordinate and supervise all works with the Term Contractors (TC) and ensure that all works are carried out in accordance with the specified schedules, quality standards, and contractual obligations.
• For all works, evaluate and conduct joint measurements (where necessary) with contractors on their claims for all Work Orders.
• Verify and endorse service reports and invoices, ensuring that all work carried out is in compliance with contract requirements.
• Respond to all queries related to ongoing work, property management, or operational concerns. Ensure that queries are addressed promptly and effectively, escalating issues to the Property Manager (PM) when necessary.
• To conduct building inspections twice a week for each Community Centre/Club/Building and submit the inspection report along with photos (attach photos to the report using Report and Run app) and upload in CMMS inspection module.
• Conduct monthly audit if required and submit to the TC (with a copy to the PM).
• Instilling a culture of workplace safety and behavior among team members and TC.
• Conduct the Customer Satisfaction Survey twice a year (every 6 months).
• Prepare and compile all necessary information for all site meetings (such as CCMC and MA operations meeting) and attend as required, with the writing of minutes.
• Plan and coordinate all necessary license renewal activities (such as Annual Shutdown(ASD) and Water Tank Cleaning) for each Community Centre/Club/Building and submit ASD checklist to CMMS.
• Respond to incidents on site, coordinate with CC and contractors to recover services and minimize operations disruptions.

INCO: “Cushman & Wakefield”