Software Asset Management License Analyst

Job Description

Job Summary: We are seeking an experienced Software Asset Management (SAM) License Analyst to support the organization’s software license management, compliance monitoring, entitlement reconciliation, and audit readiness activities. This role is responsible for maintaining accurate software licensing records, analyzing software deployments and utilization, identifying compliance discrepancies, and supporting internal and external software audits. The ideal candidate possesses strong analytical skills, working knowledge of software licensing models, and hands-on experience with SAM tools and data reconciliation. This position collaborates with IT, Procurement, Finance, and other stakeholders to support effective software asset management and license compliance.

This role is central to ensuring audit readiness, supporting vendor audits, and interpreting complex licensing models and entitlements. The ideal candidate brings deep understanding of the software audit landscape, risk exposure analysis, and vendor compliance enforcement. This position will partner closely with procurement, legal, IT, and finance teams to maintain audit controls and support enterprise compliance with license agreements. The candidate must be willing to work on site 4 days a week in Hyderabad, during US EST time zone.

Key Responsibilities:

Software License Inventory & Entitlement Management

• Maintain accurate software license inventories, purchase records, entitlements, and associated documentation.
• Reconcile license purchases, contractual entitlements, deployment data, and software usage.
• Validate data accuracy and investigate discrepancies across SAM tools and supporting systems.
• Track license assignments, renewals, subscriptions, and utilization.

Software Audit Support

• Support internal and external software license audits through data collection, reconciliation, and documentation.
• Prepare audit evidence, entitlement summaries, deployment reports, and supporting analysis.
• Maintain audit documentation and respond to internal requests under the direction of the Senior Analyst.
• Assist with internal compliance reviews and mock audit exercises

Licensing Compliance Analysis:

• Perform routine license compliance assessments to identify under-licensing, over-licensing, and unused licenses.
• Apply documented licensing rules to analyze software usage against entitlements
• Identify potential compliance gaps and escalate complex licensing issues to the Senior Analyst or SAM Manager.
• Support remediation activities and track corrective actions.

SAM Tools & Data Management

• Maintain and validate license information within SAM platforms such as Flexera One.
• Identify data quality issues involving software discovery, inventory, and license records.
• Coordinate with IT teams to investigate and resolve data discrepancies.
• Generate recurring compliance, license utilization, and inventory reports.

Stakeholder Engagement & Reporting:

• Develop routine reports on license compliance, consumption, utilization, and reconciliation exceptions.
• Identify opportunities to reclaim unused licenses and improve license allocation.
• Track compliance findings and remediation progress.
• Provide supporting analysis for software renewals, true-ups, and optimization initiatives.

Process Documentation & Improvement

• Follow established SAM policies, standard operating procedures, and compliance controls.
• Maintain license documentation and operational checklists.
• Recommend improvements to reconciliation processes, reporting accuracy, and data quality.
• Support standardization and automation of recurring SAM activities.

Qualifications

Qualifications:

Education & Experience:

• Bachelor’s degree in IT, Business, Accounting, or a related field.
• 2-4 years of experience in software license compliance, audit management, or software asset management (SAM).
• Familiarity with licensing from Microsoft, Adobe, IBM, Salesforce, Oracle, or similar enterprise vendors
• Experience in a Vendor Management Office or working with procurement/legal/IT on licensing matters is highly desirable.

Skills & Knowledge:

• Working knowledge of perpetual, subscription, SaaS, user-based, and device-based.
• Understanding of software audit evidence requirements and basic compliance processes.
• High attention to detail in interpreting licensing terms, product use rights (PURs), and deployment metrics.
• Strong project management, coordination, and documentation skills.

Tools & Systems:

• Hands on experience with Flexera or other Software Asset Management solutions.
• Proficiency in Microsoft Excel (pivot tables, data analysis) and collaboration tools (e.g., SharePoint, Teams, PowerPoint).
• Familiarity with ERP systems (SAP, Oracle) and ticketing systems (e.g., ServiceNow) a plus.

Cultural Awareness: Ability to work effectively in a multicultural environment and manage teams across different time zones.

Analytical Thinking: Ability to interpret and cross-reference large datasets and licensing entitlements.

Negotiation Awareness: Understanding how audit outcomes impact vendor relationships and contract negotiations.

Risk Management: Ability to assess, communicate, and mitigate audit risks effectively.

Stakeholder Communication: Strong interpersonal and communication skills, especially under time-sensitive audit scrutiny.

Discretion & Integrity: Must handle sensitive vendor communications and legal matters with the utmost confidentiality.

Additional Information

Don’t meet every single requirement? At Mattel, we are dedicated to an inclusive workplace and a culture of belonging. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles.

How We Work:
We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:

• We collaborate: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
• We innovate: At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
• We execute: We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.

Our Approach to Flexible Work:
We embrace a flexible work model designed to empower a culture of growth, optimism, and wellbeing, where every employee can reach their full potential. Combining purposeful in-person collaboration with flexibility, our focus is to optimize performance and drive connection for moments that matter.

Who We Are:
Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital and live experiences. Our products are sold in collaboration with the world’s leading retail and ecommerce companies. Since its founding in 1945, Mattel is proud to be a trusted partner in empowering generations to explore the wonder of childhood and reach their full potential.

Mattel’s award-winning workplace culture has been recognized by Forbes, Fast Company, Newsweek, Great Place to Work, TIME, and more.

Visit us at https://jobs.mattel.com/ and www.instagram.com/MattelCareers.

Mattel is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers, and all applicants will receive consideration for employment.

Videos to watch:
The Culture at Mattel
Corporate Philanthropy