Administrative Assistant - Community and Population Health

Overview

About the Role

The Administrative Assistant provides essential clerical and administrative support to ensure the efficient operation of the Community and Population Health Department. The role involves handling a variety of tasks related to organization, communication, and coordination, contributing to the smooth workflow of healthcare services, and providing administrative support to the Community and Population Health leadership team and all department key initiatives and programs. . Under the direction of the leadership team, assists in the planning and support of program activities, coordinates office operations, and assists with billing and record retention activities.

Responsibilities

What You’ll Do

• Provides clerical and administrative support to ensure the efficient daily operations of the Community and Population Health Department.
• Supports the department’s leadership team with administrative needs, key initiatives, and departmental programs.
• Assists with coordinating office activities, schedules, communications, and other administrative functions.
• Supports the planning, coordination, and implementation of departmental programs and activities.
• Helps maintain organized workflows to support the delivery of healthcare and community-based services.
• Assists with billing-related administrative tasks and maintains accurate departmental records.
• Supports record retention, filing, documentation, and other office management responsibilities.
• Coordinates and communicates with department staff, leadership, and other stakeholders as needed.
• Performs additional administrative duties under the direction of the leadership team to support departmental goals and operations.

Qualifications

What You’ll Bring

• Associate Degree required.
• Two (2) years of administrative experience in a medical practice or related healthcare setting.
• Proficiency in Microsoft Office, including Excel, Word, and PowerPoint.
• Strong organizational and time management skills.
• Effective verbal and written communication skills.
• Equivalent experience, education, and/or training may be substituted for the education requirement.

What We Offer

• Medical & Prescription Drug Coverage
• Dental & Vision Insurance
• Health Savings Account (HSA) & Flexible Spending Account (FSA)
• Short- & Long-Term Disability Insurance
• Pension Plan
• Pet Insurance
• Employee Assistance Program (EAP)
• Professional Development

Compensationhourly

In compliance with New Jersey's Pay Transparency Act, the hourly rate for this position is Probationary Rate$29.09–Two (2) Year Rate $30.48. University Hospital considers multiple factors when determining compensation, including (but not limited to) the scope and responsibilities of the position, the candidate’s relevant work experience, education and training, key skills, internal equity, market data, and organizational needs.

 

About Us

University Hospital is one of the nation’s leading academic medical centers. As the principal teaching affiliate of Rutgers New Jersey Medical School and the only state-certified Level 1 Trauma Center in Northern New Jersey, University Hospital is training the next generation of physicians and advancing science to discovery while taking exceptional care of patients, regardless of their financial situation.

Apply Today

We encourage candidates from all backgrounds to apply. If you want to grow your career in healthcare while serving a vibrant community, we’d love to meet you