Magic

On-demand virtual assistant services for businesses

Virtual Executive Assistant

Executive SupportConfirmed live in the last 24 hours

Full-timeTaguig, Metro Manila, Philippines$6 - $7 /hr

About the Job

Requirements

At least one year of executive assistant experience.
Excellent English communication skills.
Must have personal work-from-home equipment.
Must be able to work 40 hours per week during US business hours.
Must have no other commitments and be able to start as soon as possible.
Strong organizational skills and attention to detail.
A proactive approach and ability to anticipate executive needs.
High emotional intelligence to manage complex interpersonal dynamics.

Responsibilities

Manage priorities and protect executives’ deep work time.
Reschedule calendar conflicts efficiently.
Flag urgent email items and draft replies.
Manage stakeholder expectations.
Own task boards and prepare deadlines.
Ensure timely follow-ups on project tasks.
Draft and polish decks, memos, and customer letters.
Contribute to creating robust standard operating procedures.
Coordinate vendor and partner scheduling and contracts.
Support onboarding processes efficiently.

Why does this role exist?

With rapid growth and expanding operations, this position exists to provide strategic management support for the executive team. The role ensures that all cross-departmental projects run smoothly, coordinates high-level meetings, and maintains seamless communication to support the start-up's ambitious goals.

Calendar + Meeting Flow
- Manage priorities and protect deep work time
- Reschedule conflicts efficiently
Email Triage + Comms
- Flag urgent items and draft replies
- Manage stakeholder expectations
Project Tracking
- Own task boards and prepare deadlines
- Ensure timely follow-ups on project tasks
Content Support
- Draft and polish decks, memos, and customer letters
- Contribute to creating robust SOPs
Vendor/Partner Coordination
- Coordinate scheduling and contracts
- Support onboarding processes efficiently

Excellent English communication skills
At least 1 year EA experience
Own work-from-home equipment
Can work 40 hours a week during US business hours
No other commitments, can start ASAP
Strong organizational skills with keen attention to detail
Proactive approach with the ability to anticipate executive needs
High emotional intelligence to manage complex interpersonal dynamics

About the Company

Magic

On-demand virtual assistant services for businesses

Magic delivers on-demand virtual assistant services tailored to businesses. It operates on a subscription model where clients pay for the hours worked by virtual assistants, with 24/7 support and custom solutions designed to streamline operations and boost productivity. The service works by clients subscribing to a plan, assigning tasks to VAs who handle the workload within agreed hours, and incurring additional charges for specialized tasks or services. A referral program rewards clients with cash or service credits for successful introductions. Compared to competitors, Magic emphasizes continuous availability, customized task handling for different business needs, and a straightforward hourly-based pricing structure that scales from startups to large enterprises. The overarching goal is to help clients run operations more smoothly and efficiently while building long-term relationships through ongoing subscriptions and referrals.

Company size: 1,001-5,000
Company stage: Series A
Total funding: $39.1M
Headquarters: San Francisco, CA
Founded: 2015

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