Executive Assistant - Investor Relations, Legal

Flagship Pioneering is a bioplatform innovation company that invents and builds platform companies that change the world. We bring together the greatest scientific minds with entrepreneurial company builders and assemble the capital to allow them to take courageous leaps. Those big leaps in human health and sustainability exponentially accelerate scientific progress in areas ranging from cancer detection and treatment to nature-positive agriculture.   

 What sets Flagship apart is our ability to advance biotechnology by uniting life science innovation, company creation, and capital investment under one roof in a way that is largely without precedent. Our scientific founders, entrepreneurial leaders, and professional capital managers are each aligned around an institutionalized process that enables us to innovate and transform for the benefit of people and planet.   

Many of the companies Flagship has founded have addressed humanity’s most urgent challenges: vaccinating billions of people against COVID-19, curing intractable diseases, improving human health, preempting illness, and feeding the world by improving the resiliency and sustainability of agriculture.  

Flagship has been recognized twice on FORTUNE’s “Change the World” list, an annual ranking of companies that have made a positive social and environmental impact through activities that are part of their core business strategies, and has been twice named to Fast Company’s annual list of the World’s Most Innovative Companies.

Position Summary:

This is an exciting opportunity for an Executive Assistant aligned to supporting our Investor Relations team and a few senior members of the Legal team.

This role is ideal for an experienced Executive Assistant who can operate with a high degree of professionalism, discretion, and independence while serving as a trusted partner to their assigned leaders. Because of the alignment to Investor Relations, this position is primarily externally facing and plays a key role in supporting Flagship’s fundraising efforts by managing day-to-day interactions with current and prospective investors, coordinating investor meetings and communications, and ensuring a polished, welcoming experience at every touchpoint. Ideally, this individual will have experience working with investors, supporting fundraising activities, and handling confidential investor information.

This position is based in our Cambridge office and requires an onsite presence five (5) days per week.

Responsibilities:

Reporting to the Senior Manager, Executive and Admin Services, the Executive Assistant’s responsibilities include, but are not limited to:

• Coordination of calendars to enable the operational day-to-day activities of our ever-changing venture creation company.

• Coordinate domestic and international travel plans including managing expense reporting and reimbursements.

• Proactively coordinating meetings, creating agendas, and managing internal and external communications on behalf of their assigned leaders.

• Collaborate with other Executive Assistants and administrative staff members to coordinate calendars, manage requests, and facilitate events. Provide back-up coverage to other Executive Assistants as necessary.

• Manage projects for a variety of initiatives that foster intradepartmental collaboration and advance the priorities of the department.

• Complete a broad range of in-office administrative tasks including but not limited to greeting guests, planning and coordinating events, ordering meals, shipping and receiving mail, and ordering office supplies.
• Act as primary point of contact for potential investors ensuring a professional and welcoming representation of the organization

Requirements:

• At least 7 years of experience providing administrative support to senior executives.

• Experience managing external relations or serving as a liaison between executive leadership and outside stakeholders 

• High level of commitment, availability and responsiveness outside core working hours including weekends as needed.

• Comfort and readiness to work in a dynamic, demanding, and fast-paced environment.

• Exceptionally organized with keen attention to detail with the ability to shift focus and priorities, when necessary, under pressure and within deadlines.

• Outstanding verbal and written communication skills; strong ability to inform and engage through written communications.

• Excellent interpersonal and relationship-building skills.

• Professional, positive manner, with experience in a role requiring a high degree of discretion and confidentiality.

• Excellent problem-solving skills and resourcefulness; ability to follow-through and close loops.

• Strong work ethic and an entrepreneurial spirit to accommodate a high level of responsibility and multiple priorities. Energetic, enthusiastic, can-do attitude, and interested in learning within a fast-paced, fast-growth organization.

• Proficient in MS Office (Word and PowerPoint) with Advanced Outlook organizational skills.

Flagship Pioneering and our ecosystem companies are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Recruitment & Staffing Agencies: Flagship Pioneering and its affiliated Flagship Lab companies (collectively, “FSP”) do not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to FSP or its employees is strictly prohibited unless contacted directly by Flagship Pioneering’s internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of FSP, and FSP will not owe any referral or other fees with respect thereto.

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The salary range for this role is $120,000 - $145,000. Compensation for the role will depend on a number of factors, including a candidate’s qualifications, skills, competencies, and experience. Flagship Pioneering currently offers healthcare coverage, annual incentive program, retirement benefits and a broad range of other benefits. Compensation and benefits information is based on Flagship Pioneering's good faith estimate as of the date of publication and may be modified in the future.

Pay Range: 120000.0 - 145000.0 USD