Office Assistant

An extraordinarily talented group of individuals work together every day to drive TNS' success, from both professional and personal perspectives.Come join the excellence!

Overview

The Office Assistant plays an important role in supporting the smooth day-to-day running of the TNS office and providing a welcoming, organised and professional environment for colleagues and visitors.

The role involves a broad range of office administration, reception and workplace support activities. We are looking for someone who is organised, approachable and proactive, with strong communication skills and good attention to detail. The successful candidate will be comfortable managing a variety of tasks and working collaboratively with colleagues across the business.

This is a part-time position, with working hours expected to be between 22.5 and 30 hours per week. Our reception desk is open between 8:30am and 5:00pm, Monday to Friday.

We are happy to explore different working patterns, including three full days or five half days per week.

Responsibilities

The Office Assistant will support the effective day-to-day operation of the office. Key responsibilities will include:

• Making staff travel arrangements, including booking flights, trains and hotels.
• Ensuring meeting rooms and communal areas are kept tidy, organised and presentable.
• Ordering, monitoring and maintaining office supplies.
• Liaising with contractors and external service providers as required.
• Greeting colleagues, visitors and contractors in a professional and welcoming manner.
• Organising social activities, office events and other employee engagement activities.
• Sorting and distributing incoming post and arranging outgoing post.
• Assisting with office health and safety requirements and related administrative tasks.
• Answering and directing incoming telephone calls appropriately.
• Booking couriers, rental cars and catering as required.
• Providing general administrative support to other departments when required.
• Supporting the general organisation and upkeep of the office environment.
• Carrying out other ad hoc administrative and office support duties as reasonably required.

Qualifications

The successful candidate will ideally demonstrate:

• Relevant experience in an office, administrative, reception or similar environment.
• Confidence using Microsoft Office applications, including Outlook, Word and Excel.
• Good written and verbal communication skills.
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• A proactive and positive can-do attitude.
• The ability to prioritise tasks and manage a varied workload.
• The ability to work independently while also working effectively as part of a team.
• A professional, approachable and helpful manner when interacting with colleagues, visitors, contractors and external suppliers.
• The ability to handle day-to-day information appropriately and with discretion.
• Flexibility and willingness to provide support across different areas of the office when required.

If you are passionate about technology, love personal growth and opportunity, come see what TNS is all about!

TNS is an equal opportunity employer. TNS evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.