Ninja Van

Tech-enabled logistics with real-time parcel tracking

Admin Transport Management Intern

Logistics & TransportationConfirmed live in the last 24 hours

InternshipShah Alam, Selangor, MalaysiaNo salary listedIn-person

About the Job

Requirements

Currently pursuing a diploma or degree in Business Administration, Transport/Logistics Management, or a related field.
Proficient in Microsoft Excel, Word, and basic data entry systems.
Detail-oriented with strong organizational and time-management skills.
Able to communicate clearly in English and Bahasa Malaysia.
Willingness to learn and adapt in a fast-paced, high-volume logistics environment.
Strong teamwork, problem-solving, and multitasking capabilities.

Responsibilities

Assist in the daily coordination of delivery fleet assignments and driver schedules.
Support monitoring vehicle usage, mileage, fuel consumption, and maintenance records.
Help ensure vehicle-related documents, including insurance, road tax, and permits, are tracked and renewed in a timely manner.
Assist with processing transport claims, delivery records, and related administrative documentation.
Maintain and update driver rosters, attendance, and trip logs.
Liaise with drivers and riders to ensure smooth operational execution and resolve issues.
Support warehouse and hub operations with relevant administrative tasks as needed.
Perform data entry and assist in preparing reports for the Transport/Admin team.
Help implement process improvements for administrative and transport functions.
Undertake other duties or special projects as assigned by the supervisor or manager.

As an Admin & Transport Management Intern, you will play a key supporting role in ensuring the efficiency of our transport operations and administrative processes. You'll assist in vehicle coordination, and document management, and provide day-to-day operational support to the transport and admin teams.

Job Descriptions:

Assist in the daily coordination of delivery fleet assignments and driver schedules.
Support in monitoring vehicle usage, mileage, fuel consumption, and maintenance records.
Help ensure that all vehicle-related documents (insurance, road tax, permits) are tracked and renewed in a timely manner.
Assist with processing transport claims, delivery records, and related admin documentation.
Maintain and update driver rosters, attendance, and trip logs.
Liaise with drivers and riders to ensure smooth operational execution and issue resolution.
Support warehouse and hub operations with relevant administrative tasks as needed.
Perform data entry and assist in preparing reports for the Transport/Admin team.
Help implement process improvements for admin and transport functions.
Undertake other duties or special projects as assigned by the supervisor or manager.

Requirements:

Currently pursuing a diploma or degree in Business Administration, Transport/Logistics Management, or a related field.
Proficient in Microsoft Excel, Word, and basic data entry systems.
Detail-oriented with strong organizational and time-management skills.
Able to communicate clearly in English and Bahasa Malaysia.
Willingness to learn and adapt in a fast-paced, high-volume logistics environment.
Strong teamwork, problem-solving, and multitasking capabilities.

About the Company

Ninja Van

Tech-enabled logistics with real-time parcel tracking

Ninja Van provides delivery services in Southeast Asia using a tech-enabled logistics platform. It serves businesses (like e-commerce merchants and retailers) and individual customers, offering options such as real-time parcel tracking, delivery scheduling, and access to a broad network of drop-off and pick-up points. Pricing reflects parcel size and weight, distance, and adds revenue through services like cash on delivery. The technology behind Ninja Van supports scheduling, route optimization, and real-time visibility to customers. The company stands out by combining a scalable regional network with a customer-friendly digital experience, aimed at making deliveries easier and more reliable for ecommerce and everyday users. Its goal is to become a leading, dependable logistics provider in Southeast Asia by delivering consistent, convenient services.

Company size: 1,001-5,000
Company stage: Late Stage VC
Total funding: $1.1B
Headquarters: Singapore, Singapore
Founded: 2014

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