Licensing Administrator

ROLE OVERVIEW
Fanatics Licensing Management (FLM) is a standalone subsidiary of Fanatics, Inc. that serves clients ranging from college programs — 
including the University of Georgia, University of Kentucky, University of Miami, University of Notre Dame, University of Oregon, and the 
University of Wisconsin to professional properties such as the NFL Players Association, Major League Soccer, Hockey Canada, and MLB (Hard Goods), 
providing trademark licensing agency services and sublicensing rights management. The Licensing Administrator serves a supporting 
role across operations, client and contract management, and trademark enforcement, ensuring licensees meet their obligations while 
delivering a positive and productive partner experience. 
The Licensing Administrator delivers business and fan impact through BOLD leadership and execution excellence, leveraging data, 
automation, and AI-enabled insights.

HOW WILL YOU DRIVE IMPACT
Success is measured by the ability to deliver results through BOLD capabilities and measurable outcomes.

Team & Leadership Impact (Build Championship Teams)

• Partner with the Licensing Operations team to support prioritized projects including renewals, contract compliance, system updates, and policy change 
notifications, contributing to a collaborative and high-functioning licensing team.

• Serve as a knowledgeable internal resource across FLM teams, coordinating with all internal stakeholders to maintain accurate records of 
contract compliance and requirements.

• Contribute to daily business processes and make recommendations that improve collaboration and efficiency within FLM's licensing team.

Fan & Customer Impact (Obsessed with Fans)

• Create a positive and productive partner experience for both clients and existing and prospective licensees by understanding their respective
 businesses and anticipating their needs.
• Serve as an accessible external resource for licensees, answering a wide range of questions and supporting them through the full lifecycle
 of their licensing relationship with FLM.
• Organize, track, and coordinate inventory of product samples for licensee requests and applications, maintaining clear communication
 with licensees on receipt and any outstanding information needs.
• Prepare and deliver education materials and training information to help licensees understand the benefits, requirements, and workings
 of the licensing system.

Innovation & Problem Solving (Limitless Entrepreneurial Spirit)
• Master FLM's proprietary licensee management database to conduct all business transactions between FLM, its clients, and licensees
 with accuracy and efficiency.
• Review digital artwork submissions from select licensees for contract and trademark compliance as well as client brand standards
 through the established artwork review workflow process.
• Identify opportunities to improve operational workflows and make recommendations to enhance the effectiveness of FLM's licensing operations.

Ownership & Execution (Determined & Relentless Mindset)
• Review and process royalty reports submitted by licensees, tracking and monitoring receipt of reports and addressing inaccurate 
submissions through written and verbal communication with licensees.
• Work with new and existing licensees to ensure completion of all licensing requirements, including royalty reporting, contract execution, 
insurance submissions, labor code requirements, authorized manufacturer agreements, and digital artwork submissions.
• Manage contract compliance tracking across the licensee portfolio, ensuring expirations, renewals, and 
outstanding requirements are surfaced and resolved in a timely manner.

AI & DIGITAL CAPABILITY
We are building a future-ready organization. This role is expected to:
• Apply AI and technology to improve efficiency, quality, and outcomes
• Use data and digital tools to inform decisions and enhance performance
• Demonstrate curiosity and adaptability in adopting new technologies and ways of working
• Contribute to a culture of innovation and continuous improvement

CAPABILITIES & EXPERIENCE YOU BRING

Required Qualifications:
• Motivated self-starter with demonstrated ability to multitask and excel in a fast-paced, deadline-driven environment.
• Exceptional attention to detail with a commitment to accuracy across contract compliance, royalty reporting, and licensee communications.
• Proficiency in Microsoft Office Suite, with comfort navigating proprietary databases and licensing management systems.
• Strong written and verbal communication skills, with the ability to address licensee inquiries professionally and proactively.
• Ability to organize and prioritize competing responsibilities across multiple clients, licensees, and operational workstreams simultaneously.
• Understanding of or demonstrated interest in intellectual property, trademark licensing, or the licensed consumer products industry preferred.

Education:

• Bachelor's degree required.

WORK LOCATION

Hybrid: The primary place of performance of this role is the Company's office located in NY,NY. 
subject to the Company's current hybrid work policy. This role currently requires in-office presence 3 days per week.

Salary Range 20 - 25 USD