Senior Workplace Specialist

Job Description

<p>The Workplace Operations Supervisor supports Tesla’s non-manufacturing facilities by delivering soft services primarily to engineering teams (as well as sales, service, energy, and G&amp;A). Working closely with the Operations Manager, this role focuses on space management, moves, furniture, storage, and day-to-day workplace operations to keep offices and labs functional and efficient. </p><p><b>Core Focus Areas</b> (aligned with the broader components): </p><ul class="tds-list tds-list--unordered"><li><b>Workplace &amp; Facility Management</b>: Coordinate small in-office moves and support larger moves; oversee lab/office furniture procurement; conduct space audits; manage storage; assist with space blocking, planning, and utilization. </li><li><b>Employee Services &amp; Office Administration</b>: Manage the Workplace email alias, track requests via Service Channel, improve end-user experience, and provide responsive operational support. </li><li><b>Vendor &amp; Service Provider Management</b> (limited scope): Oversee furniture procurement and related coordination. </li><li><b>Cross-Functional Coordination</b>: Partner with the Operations Manager and engineering teams; support data collection and process improvements. </li><li><b>Expansion Support:</b> Drives Real Estate activities (lease package discussions and tenancy agreement finalization with the landlord) and Project Management activities (fit-out coordination and delivery) for planned expansion and related workplace projects.</li></ul><p>The ideal candidate is customer-service oriented, highly organized, and thrives in a fast-paced environment. They must have strong follow-through, be willing to work flexible hours and assist with physical tasks, and be proficient in Microsoft Office and Bluebeam.</p>

Job Responsibilities

• Coordinate small in-office moves.
• Support the Workplace team with large office moves.
• Oversee lab and office furniture procurement.
• Assist with the management of the Workplace email alias.
• Track all Workplace requests through Service Channel.
• Conduct office and storage space audits.
• Manage storage spaces for Tesla engineering teams.
• Assist with office space blocking and space planning.
• Develop programs and procedures to improve the end-user experience.
• Assist in lab and office space data collection.
• Manage small lab space projects.
• Support expansion project on real estate and project management perspectives, including but not limited to lease package discussions, tenancy agreement finalization and fit-out coordination

Job Requirements

• Positive attitude and “can-do” mentality that is customer-service oriented.
• Excellent listening, organizational, and communication skills, with the ability to multitask.
• Strong work ethic and proven follow-through skills—a leader yet a team player.
• Ability to work in a fast-paced environment under constantly changing priorities and demands.
• Ability to see the big picture while remaining detail-oriented.
• Project mindset—understanding what it takes to see a project through to closeout.
• Ability to properly manage workload and ask for help when needed.
• Ability to work weekends/nights as needed to meet schedule demands.
• Willingness to assist with physical tasks when all hands are on deck.
• Willingness to seek out knowledge and develop skill sets to improve job performance.
• Proficiency in Microsoft Office Suite and competent computer skills.
• Intermediate Bluebeam skills.