Document Control Clerk

Overview

OSI Systems companies have a long history of developing innovative solutions to bring a better quality of life to the world. With more than 30 years of combined experience in the field of optoelectronics our OSI Optoelectronics (OSIO) division is a diversified manufacturer of standard and custom photodiodes and optical sensors for used in aerospace, defense, commercial and medical applications.

We are one of the largest global manufacturers of optoelectronic devices, delivering engineering design support and manufacturing capabilities that include products for use in the defense, aerospace, medical, and industrial markets, among others. We utilize our world-class manufacturing facilities in the U.S., India and Malaysia to continue to put forth excellent engineering solutions aligned with efficient manufacturing to meet high-volume production requirements.

OSI Optoelectronics is seeking a Document Control Clerk. This individual will participate in the execution of the defined strategic quality plan in conjunction with Quality functional leadership and provides quality assurance and document control support to engineering, customers, suppliers, partners and internal functional departments and participates in continuous improvement activities in targeted areas. They will also participate in the quality assurance strategy to ensure product flow consistent with established industry standards, government regulations and customer requirements. Additionally, they will coordinate the receipt, processing and transmission of information to ensure the control and protection of quality and engineering-related documents using a variety of information systems.

Responsibilities

• Preserve various files and folder structures in the electronic/hardcopy project folders, quality management systems, database, and manufacturing software. Maintain databases such as ERP, MES, FTP, and DMS for supporting documentation and data for ensuring fast and accurate retrieval.
• Complete and incorporate documentation request utilizing various software applications to aid with document control process requests.
• Perform data entry accurately in multiple systems (part numbers, document metadata, revision levels, effective dates, routing steps, and attachments) and verify data integrity across connected systems.
• Process, scan, index, distribute, file (hard and soft copies), retrieve and archive project related documentation received and maintain engineering documentation files in a timely manner.
• Coordinate and obtain document approvals and ensure only approved/current revisions are released for use on the manufacturing floor. Interface with various department groups to aid with releasing and distribution of engineering and quality documentation.
• Review documents for accuracy and completeness prior to filing or release (e.g., correct template, required approvals, revision history, formatting, legibility, and alignment to drawing/spec requirements).
• Uphold the company’s core values of Integrity, Innovation, Accountability, and Teamwork.
• Demonstrate behavior consistent with the company’s Code of Ethics and Conduct.
• It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects in order for corrective action to be implemented and to avoid recurrence of the problem.
• Duties may be modified or assigned at any time to meet the needs of the business.

Qualifications

• High School degree or equivalent required.
• Experience in document control desired; experience within a manufacturing environment a plus.
• Must be meticulous and accurate with strong attention to detail when entering and verifying data.
• Familiarity with controlled document practices (e.g. revision control, effective dates, change orders, record retention) desired.
• Familiarity with systems such as ERP, MES, and DMS/QMS tools desired.
• Experience using Microsoft Suite, including Word, Excel, Visio, as well as Adobe and WinZip required.
• Familiarity with electronic computer drawing software desired.
• Excellent time management skills and ability to multi-task and prioritize work required. 
• Ability to handle sensitive/confidential information and maintain controlled access required.
• Must be comfortable working with both electronic records and physical files in a clean manufacturing environment.
• Must be a team player.
• Excellent communication and interpersonal skills are essential, including the ability to speak with all levels of employees, guests, vendors, and team members.
• Must be able to read, write, and communicate effectively in the business language (English). 

Please review our benefits here: Life at OSI

NOTICE TO THIRD PARTY AGENCIES

OSI Systems, Inc. and its subsidiaries (collectively “OSI”) does not accept unsolicited resumes from recruiters or employment agencies. If any person or entity, including a recruiter or agency, submits any information, including any resume or information regarding any potential candidate, without a signed agreement in place with OSI, OSI explicitly reserves the right to use such information, and pursue and/or hire such candidates, without any financial obligation to the person, recruiter or agency. Any unsolicited information or resumes, including those submitted directly to hiring managers, are considered and deemed to be the property of OSI. 

Equal Opportunity Employer - Disability and Veterans

Know Your Rights

Poster Link:

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

OSI Systems, Inc. has three operating divisions: (a) Security, providing security and inspection systems, turnkey security screening solutions and related services; (b) Healthcare, providing patient monitoring, diagnostic cardiology and anesthesia systems; and (c) Optoelectronics and Manufacturing, providing specialized electronic components and electronic manufacturing services for original equipment manufacturers with applications in the defense, aerospace, medical and industrial markets, among others.