Assistant Director of Finance

Employee Relations & Manager Support

• Oversee the daily operations of the hotel’s accounting functions, including Accounts Payable, Accounts Receivable, General Ledger, Income Audit, General Cashier, and other assigned accounting activities, with direct supervisory responsibility for the Accounts Payable, Accounts Receivable, General Cashier, and Staff Accountant positions, all of whom report directly to the Assistant Director of Finance.

• Manages and execute the month-end closing process, ensuring all journal entries, accruals, prepaid expenses, reconciliations, allocations, and supporting schedules are completed accurately and within established deadlines.

• Prepare and review balance sheet account reconciliations, research outstanding or unusual items, and ensure reconciling items are resolved timely.

• Review daily revenue activity and ensure hotel revenues, taxes, service charges, credit card activity, deposits, and other transactions are accurately recorded and reconciled to applicable hotel systems.

• Maintain the integrity of the General Ledger, including preparation and posting of journal entries, account analysis, reclassifications, corrections, and supporting documentation.

• Oversee Accounts Payable, ensuring invoices are properly approved, coded, supported, recorded, and processed in accordance with established policies and payment schedules.

• Oversee Accounts Receivable and credit activities, including billing, collections, aging review, payment application, group accounts, direct billing, and timely resolution of outstanding balances.

• Perform and/or review bank, credit card, cash, and merchant reconciliations, investigating discrepancies and ensuring outstanding items are appropriately documented and resolved.

• Maintain appropriate cash-handling controls, including oversight of house banks, deposits, petty cash, cashier activity, and other hotel cash-control procedures.

• Assist with preparation and review of the hotel's monthly financial statements and supporting financial schedules, ensuring reported results are complete, accurate, and properly supported.

• Assist the Director of Finance with P&L review and variance research, providing supporting accounting detail and explanations for significant variances.

• Provide financial information and historical data needed to support the hotel's forecasting, budgeting, and financial planning processes.

• Partner with hotel department leaders to research accounting discrepancies, correct coding issues, obtain missing documentation, and ensure expenses and revenues are recorded in the appropriate accounting period.

• Monitor compliance with established internal controls, segregation of duties, accounting policies, brand standards, ownership requirements, and Generally Accepted Accounting Principles (GAAP).

• Maintain complete, organized, and audit-ready accounting records, including reconciliations, journal entry support, invoices, approvals, contracts, tax documentation, and other financial records.

• Support internal, external, ownership, brand, and regulatory audits, including preparation of requested documentation and timely resolution of audit findings.

• Assist with applicable tax, license, regulatory, and financial reporting requirements, ensuring required documentation and supporting schedules are maintained.

• Supervise, train, develop, and provide daily directions to assigned accounting team members, ensuring responsibilities, deadlines, and performance expectations are clearly communicated.

• Review the work of the accounting team members for accuracy, completeness, proper authorization, and compliance with established procedures.

• Establish and maintain effective working relationships with hotel operations, corporate accounting, ownership representatives, banking partners, vendors, and other business partners as appropriate.

• Identify accounting discrepancies, control weaknesses, process inefficiencies, and recurring issues and recommend appropriate corrective actions and process improvements to Finance leadership.

• Protect the confidentiality and security of hotel financial information, employee information, guest information, banking information, and other sensitive records.

• Serve as a knowledgeable resource regarding hotel accounting policies, procedures, systems, and financial controls.

• Provide accounting and operational support to the Director of Finance as needed and perform other finance-related duties consistent with the responsibilities of the position.