Administrative Coordinator 3 - Hospital Medicine

Number of Positions In Requisition

1



Job Details

The Administrative Coordinator provides overall administrative support to the Division of Hospital Medicine and Department of Medicine Administration. The Administrative Coordinator assists in maintaining the division calendar, and provides overall support for the Division Chair, hospitalists and APCS. Maintains all files related to division meetings and other hospital committee meetings. This position will also serve as a backup to other Department Coordinators during time off and will be assigned to various projects in the Department related to improving patient access. This individual will interact with other physicians, administrators, patients, and external organizations within the Division of Hospitalist Medicine at Jefferson Einstein Hospital and within the Enterprise. The Administrative Coordinator has responsibility for special projects as assigned.

Job Description

Essential Functions:

• Enter and track all moonlighting requests. Reviewing for accuracy.
• Maintain all provider schedules via SharePoint, AMION, Qgenda or other applicable applications.
• Facilitate meetings, maintain documents, and minutes as required.
• Prepare data and slides for meetings as needed.
• Enter all check requests and reimbursements. Maintain tracking spreadsheets to adhere to budget.
• Assist with new provider onboarding and maintain current files.
• Daily charge reconciliation.
• Run various administrative and financial reports as directed.
• Orders supplies and equipment as needed.
• Provide backup coverage for other coordinators as deemed necessary.
• Work on various ambulatory access projects for the Department under the direction of the Department administrative team.

Education and Experience Requirements:

• High School diploma or GED required.
• 3 + years related experience required.
• Associated degree or some college preferred.
• Familiarity with clinical department operations.
• Computer literate, and knowledgeable in MS Word, MS Excel, MS PowerPoint and medical terminology.
• Knowledge of EPIC helpful. Individual must be able to work independently and with minimal supervision, demonstrate initiative, establish work priorities, and must be detail oriented.
• Must be discrete and able to handle information of confidential nature. 
• Some direct patient communication is required of this role.

Physical Demands
Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer: This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Albert Einstein Medical Center

Primary Location Address

5501 Old York Road, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.    

Jefferson is committed to providing equal educa­tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status. 

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

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