Indirect Procurement & Direct Procurement Specialist

Job Description

Role Summary : 

The Indirect Procurement & Direct Procurement Specialist plays a key hands-on role in optimizing indirect procurement activities and driving operational purchasing processes to ensure seamless business continuity. Reporting directly to the Procurement Manager, the candidate is responsible for executing end-to-end indirect sourcing—including category sourcing, supplier evaluation, commercial negotiations, and cost-reduction initiatives. Additionally, the role will progressively expand to cover operational purchasing across direct and indirect materials, master data governance, and delivery management. 

As a self-driven individual contributor, the candidate is expected to combine strong sourcing execution with high learning agility to absorb strategic category management expertise under manager guidance. 

Key Responsibilities : 

1. Indirect Procurement 

• Category sourcing & execution: Execute end-to-end sourcing activities for indirect materials and services (MRO, IT software/hardware, office supplies, facility services) in line with corporate guidelines and business needs 

• Supplier selection & contract negotiation: Conduct vendor evaluations, facilitate competitive bidding processes (RFx), negotiate contract terms and support contract lifecycle management to secure optimal commercial terms and risk mitigation.

• Cost optimization & spend analysis: Perform spend analysis, track historical purchase data, and identify practical cost-saving opportunities to contribute to annual savings targets. 

• Supplier performance & database maintenance: Maintain an updated supplier database, track vendor performance metrics (KPIs), and coordinate regular supplier evaluations 

• Market Intelligence & sourcing insights: Analyze market trends, spend data, and financial/statistical metrics to proactively identify better products, services, and sourcing opportunities.

• Purchasing process & compliance: Adhere to and enforce corporate purchasing mechanisms,  procedures, and standards. Ensure compliance with corporate purchasing policies and support internal/external audit preparations 

1. Direct Procurement Operational Purchasing 

• Purchasing to Pay process:  Execute PTP activities for indirect  and directs materials, cooperate with local finance team 

• Master Data & Catalog Management: Supplier onboarding and Oracle master data support for both direct and indirects. 

• Expediting & Delivery Management：Order Tracking & Expediting: Monitor lead times and proactively track shipments for urgent MRO parts, IT equipment, or facility supplies. 

• Compliance audit monitor : Monitor operational purchasing compliance against internal controls and audit standards

Qualifications

• Bachelor’s degree in Business Administration, Public Administration, Supply Chain Management, or a related field.

• 2-3  years of professional experience with demonstrated hands-on ownership in indirect procurement and direct procurement purchasing operations. 

• Strong hands-on experience in sourcing execution, bidding process management, supplier evaluations and commercial contract negotiations. 

• Proven track record in executing operational projects, driving continuous workflow improvements, with strong accountability and business-oriented problem-solving skills. 

• Strong interpersonal skills to collaborate smoothly with internal cross-functional teams (Finance, Operations, Supply Chain, etc) and external vendors

• High learning agility and readiness to progressively expand scope from indirect procurement to strategic direct procurement functions under manager guidance. 

• Proficiency in written and spoken English   

Additional Information

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