ICT Project Coordinator
No salary listed
Senior
Bachelor's
Warsaw, Poland
Hybrid
IT OperationsIT Project Management
About the job
Requirements
- A bachelor's degree and a minimum of five years of relevant professional IT experience are required.
- At least three years of experience coordinating ICT projects or technical initiatives in a similar position is required.
- Experience coordinating at least two ICT infrastructure projects or initiatives involving multiple technical domains is required.
- Experience coordinating dependencies across at least three of these areas is required: network, cloud/data centre, databases, identity and access management, endpoint/workplace, cybersecurity/architecture, monitoring, or service operations.
- Experience supporting supplier engagement, procurement documentation, Proofs of Concept, or ICT contract implementation is required.
- Practical experience with project and service-management tools such as Azure DevOps, ServiceNow, Jira, MS Project, Planner, or equivalent is required.
- Strong knowledge of the ICT project lifecycle, governance, and delivery methodologies, including PM² or equivalent, is required.
- A good understanding of ICT infrastructure, service management, change management, operational readiness, and transition to service is required.
- Good knowledge of project planning and control, including schedules, milestones, actions, decisions, dependencies, and changes, is required.
- Ability to translate business needs into clear scope, deliverables, coordination actions, and acceptance criteria is required.
- Communication, facilitation, reporting, and documentation skills, and the ability to work effectively with technical teams, managers, business stakeholders, and suppliers, are required.
- At least one internationally recognized certification is required, subject to acceptance by the Contracting Authority; examples include PM² or equivalent, PRINCE2 or equivalent, and PMP or equivalent.
- English proficiency at a minimum of B2 CEFR is required.
Responsibilities
- Coordinate assigned ICT projects and technical initiatives throughout initiation, planning, execution, monitoring, and closure under the direction of the Project Manager or designated Operational Actor.
- Prepare and maintain project scope, plans, schedules, milestones, work packages, acceptance criteria, and project-control records in accordance with PM², Agile, or other approved methodologies.
- Monitor progress, resources, risks, issues, changes, and dependencies, escalating deviations and decisions requiring action.
- Coordinate multiple small and medium-sized initiatives in parallel and support timely delivery of agreed outcomes.
- Coordinate activities across technical teams covering networks, cloud/data centre, cybersecurity, databases, identity and access management, modern workplace, monitoring, service desk, and operations.
- Facilitate technical scoping and readiness activities covering environments, access, capacity, integration, testing, architecture, security, and operational dependencies.
- Coordinate interfaces between technical teams, business owners, and specialist functions without replacing their technical responsibilities.
- Identify and follow up on blockers and cross-team dependencies through established governance and escalation processes.
- Organise and facilitate project meetings, technical workshops, status reviews, and decision sessions, maintaining agendas, minutes, action and decision records.
- Coordinate communication and follow-up with business stakeholders, technical teams, suppliers, and consultants.
- Support preparation of Procurement Requests, Requests for Service, Terms of Reference, and related documentation.
- Support supplier mobilisation and contract implementation by tracking actions, man-days, deliverables, acceptance evidence, and dependencies.
- Maintain project plans, status reports, dashboards, action, decision, dependency, and change logs, as well as an auditable project repository.
- Prepare management reports and briefing materials.
- Coordinate testing, acceptance, handover, operational readiness, knowledge transfer, closure, and lessons learned.
- Identify and propose practical improvements to project coordination, reporting, templates, and knowledge management.
- Perform other relevant duties as assigned by the supervisor.
About the company
Uni Systems provides ICT services with a focus on systems integration for enterprises. It designs and implements technology solutions by coordinating hardware, software, and services to meet client goals, often spanning consulting, deployment, and managed support across end-to-end IT projects. Originating as one of Greece’s first IT firms, it built a long track record in establishing computer systems at universities and expanded through acquisitions and cross-border operations. Today, part of the Quest Group, Uni Systems differentiates itself through its extensive European footprint, history of strategic acquisitions (e.g., Intelli Solutions) and minority stake in Compellio, and its ability to deliver large-scale IT programmes across more than 20 countries. The company’s goal is to be a leading ICT corporation in Europe, helping organizations modernize and connect their technology ecosystems through integrated solutions and services.
Company Size
501-1,000
Company Stage
N/A
Total Funding
N/A
Headquarters
Athens, Greece
Founded
1964
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Simplify's Take
What believers are saying
- EU Commission’s 326 million euro cybersecurity framework expands recurring services revenue through 2029.
- NATO’s five-year CSDM selection opens task orders across identity, endpoint, cloud, and analytics.
- Compellio and PROBOTEK investments deepen blockchain, IoT, and drone offerings for 2026 expansion.
What critics are saying
- EUCYBERSAFE depends on Unisys-led consortium execution; failure damages Uni Systems’ Brussels credibility by 2029.
- NATO CSDM awards in 2026 create delivery pressure across five cyber lots immediately.
- Competing integrators like Wavestone and Unisys can compress margins and marginalize Uni Systems.
What makes Uni Systems unique
- Quest-backed Uni Systems won EUCYBERSAFE Lot 1, spanning 2025-2029 EU cybersecurity operations.
- Uni Systems joined Microsoft Fabric Featured Partners on 2025-10-09, signaling enterprise cloud credibility.
- Uni Systems earned Microsoft Azure AI specialization in 2025, rare among regional integrators.
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Benefits
- Health Insurance
- Hybrid Work Options
- Meal Benefits
- Training Programs
- Employee Discounts