Adani

Diversified infrastructure and energy conglomerate

Lead Admin

Facilities ManagementConfirmed live in the last 24 hours

Full-timeAhmedabad, Gujarat, IndiaNo salary listedIn-person

About the Job

Requirements

Bachelor's degree in any discipline.
10–15+ years of experience in administration, facility management, corporate services, or workplace operations.
Strong experience handling large-scale administrative operations.
Proven track record in vendor management and operational cost optimization.
Ability to manage multiple stakeholders and geographically dispersed locations.
Strong planning, execution, communication, and people management skills.
Experience handling administration for corporate offices, operational plants, or project sites.

Responsibilities

Manage day-to-day administration activities across corporate offices and project locations.
Ensure efficient operation and maintenance of workplace infrastructure, office facilities, and utilities.
Drive workplace standards, space management, and office upkeep.
Oversee office expansion, renovation, refurbishment, and relocation activities as required.
Manage end-to-end vendor selection, onboarding, and performance monitoring.
Administer contracts related to facility management, housekeeping, transportation, security, cafeteria, and support services.
Ensure service delivery as per agreed service-level agreements and contractual obligations.
Monitor vendor costs and identify opportunities for cost optimization.
Coordinate with security teams to ensure workplace safety and access control.
Oversee deployment and performance of security agencies.
Manage company assets, inventory, office equipment, and infrastructure records.
Ensure safeguarding of organizational assets and facilities.
Ensure seamless delivery of employee support services, including transportation, guest house management, accommodation, cafeteria, and travel coordination.
Address administrative concerns raised by employees and business stakeholders.
Drive initiatives to improve workplace experience and employee satisfaction.
Ensure compliance with applicable statutory and regulatory requirements related to administration and facility operations.
Conduct periodic audits of facilities, vendors, and administrative processes.
Maintain all records, licenses, agreements, and compliance documentation.
Support business continuity and emergency response planning.
Prepare and manage annual administration budgets.
Monitor administrative expenditures and optimize operational costs.
Ensure efficient utilization of resources without compromising service quality.
Generate management information system reports and dashboards for management review.
Partner with Human Resources, Procurement, Finance, Security, Projects, and Business Teams for effective service delivery.
Coordinate with government authorities, local administration, landlords, and external agencies when required.
Provide administrative support for leadership visits, corporate events, and business meetings.

Desired Qualifications

MBA/PGDM in Administration, Operations, Facilities Management, or a related field.
Certification in Facility Management, Administration, or Workplace Management.
Experience in large organizations within Power, Utilities, Infrastructure, EPC, Manufacturing, Energy, Construction, or Industrial sectors.
Exposure to managing multi-location offices and project sites.

Education

Bachelor's Degree in any discipline.
MBA/PGDM in Administration, Operations, Facilities Management, or related field preferred.
Certification in Facility Management, Administration, or Workplace Management will be an added advantage.

Experience

10-15+ years of experience in Administration, Facility Management, Corporate Services, or Workplace Operations.
Experience in large organizations within Power, Utilities, Infrastructure, EPC, Manufacturing, Energy, Construction, or Industrial sectors preferred.
Exposure to managing multi-location offices and project sites is highly desirable.

Key Competencies

Administration Management
Facility & Infrastructure Management
Vendor & Contract Management
Security Administration
Asset Management
Budgeting & Cost Control
Employee Services
Travel & Accommodation Management
Compliance & Governance
Stakeholder Management
Negotiation & Vendor Relationship Management
Problem Solving & Operational Excellence

Preferred Profile

Strong experience in handling large-scale administrative operations.
Proven track record in vendor management and operational cost optimization.
Ability to manage multiple stakeholders and geographically dispersed locations.
Strong planning, execution, communication, and people management skills.
Experience handling administration for corporate offices, operational plants, or project sites.

1. Administration & Facility Management

Manage day-to-day administration activities across corporate offices and project locations.
Ensure efficient operation and maintenance of workplace infrastructure, office facilities, and utilities.
Drive workplace standards, space management, and office upkeep.
Oversee office expansion, renovation, refurbishment, and relocation activities as required.

2. Vendor & Contract Management

Manage end-to-end vendor selection, onboarding, and performance monitoring.
Administer contracts related to facility management, housekeeping, transportation, security, cafeteria, and support services.
Ensure service delivery as per agreed SLAs and contractual obligations.
Monitor vendor costs and identify opportunities for cost optimization.

3. Security & Asset Management

Coordinate with security teams to ensure workplace safety and access control.
Oversee deployment and performance of security agencies.
Manage company assets, inventory, office equipment, and infrastructure records.
Ensure safeguarding of organizational assets and facilities.

4. Employee Services & Workplace Experience

Ensure seamless delivery of employee support services, including transportation, guest house management, accommodation, cafeteria, and travel coordination.
Address administrative concerns raised by employees and business stakeholders.
Drive initiatives to improve workplace experience and employee satisfaction.

5. Compliance & Governance

Ensure compliance with applicable statutory and regulatory requirements related to administration and facility operations.
Conduct periodic audits of facilities, vendors, and administrative processes.
Maintain all records, licenses, agreements, and compliance documentation.
Support business continuity and emergency response planning.

6. Budget & Cost Control

Prepare and manage annual administration budgets.
Monitor administrative expenditures and optimize operational costs.
Ensure efficient utilization of resources without compromising service quality.
Generate MIS reports and dashboards for management review.

7. Stakeholder Management

Partner with HR, Procurement, Finance, Security, Projects, and Business Teams for effective service delivery.
Coordinate with government authorities, local administration, landlords, and external agencies when required.
Provide administrative support for leadership visits, corporate events, and business meetings.

Adani

Lead Admin

About the Job

Requirements

Responsibilities

Desired Qualifications

About the Company

Adani

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