Administrative Assistant 3

Under the direct supervision of the Department of Ophthalmology Administrator, the Senior Administrative Assistant is primarily responsible for coordinating all aspects of the day to day functions of the department. This position also provides administrative, clerical, and program support to senior staff and physicians, as assigned. Responsibilities include, but are not limited to: executing academic faculty appointments, answering phones, assisting in with faculty recruitment, credentialing, scheduling meetings and maintaining appointment calendars, making travel arrangements, assisting faculty with project-specific tasks, processing invoices, tracking expenditures, maintaining department files, interacting with patients, and making appointments for department run clinical sites including but not limited to the Optical Shop. The position serves as a key liaison among faculty, clinical leadership, and administrative offices, exercising independent judgment and discretion in managing competing priorities and supporting the overall operational effectiveness of the department.

 

Minimum Qualification:
• High School Diploma or equivalent
• Three years’ relevant experience
Preferred Qualification:
• Bachelor’s Degree

• Ophthalmological related experience or training

• Academic or healthcare background, preferable in a medical school