ActivTrak

SaaS productivity measurement and management

Assistant Controller

Financial AccountingConfirmed live in the last 24 hours

Full-timeRemote in USANo salary listed

About the Job

Requirements

A Bachelor's or Master's degree in Accounting is required.
Five years of accounting experience with either one year as an Assistant Controller or three to four years as an Accounting Manager is required.
Experience mentoring and training in a team environment is required.
Demonstrated expertise managing month-end close with accounting reports is required.
Advanced knowledge of ASC 606 revenue recognition and SaaS accounting is required.
Hands-on NetSuite experience and accounting automation proficiency are required.
Advanced Microsoft Office skills and the ability to manage complex datasets are required.
Demonstrated experience applying AI or automation tools to improve accounting processes, such as close acceleration, reconciliation, or reporting, is required.
Experience in a high-growth SaaS or subscription-based business is required.

Responsibilities

Oversee and manage company accounting operations, including two direct reports, with a focus on month-end close procedures, revenue recognition, audit coordination, tax compliance, and systems integration.
Manage day-to-day accounting operations, including journal entries, account reconciliations, and general ledger maintenance.
Process bi-weekly payroll and ensure accurate and timely payroll transactions.
Oversee accounts payable, accounts receivable, and cash management processes.
Implement and maintain internal controls and accounting policies.
Lead account analysis and variance investigation.
Identify opportunities to use AI and automation tools to streamline reconciliations, journal entry preparation, and variance analysis, reducing manual effort and cycle time.
Evaluate and implement AI-enabled accounting tools and workflow automations in day-to-day operations.
Execute month-end close procedures and prepare closing schedules.
Manage accruals, prepayments, and other period-end adjustments.
Consolidate financial data and prepare preliminary results for management review.
Identify and resolve month-end issues in coordination with cross-functional teams.
Own revenue recognition under ASC 606 (GAAP standards).
Review and validate revenue transactions, contracts, and performance obligations.
Calculate and record revenue adjustments, deferred revenue, and revenue reclassifications.
Prepare revenue schedules and documentation for internal and external audits.
Work with the RevOps department on billing and integration tasks that directly impact revenue.
Assist the Controller with external auditors and coordinate audit activities.
Prepare audit schedules, trial balances, and supporting documentation.
Address auditor findings and implement corrective actions.
Manage audit timelines and ensure timely responses to audit requests.
Assist the Controller with external tax team requests for federal, state, and local tax returns.
Maintain tax schedules, accruals, and documentation.
Track and report tax-related items, including payroll taxes and sales tax.

Desired Qualifications

CPA is a plus.
Public accounting experience is preferred.
Proficiency leveraging AI tools to automate accounting processes is preferred.
Experience with subscription management and billing platforms such as Chargebee or Zuora is preferred.
High proficiency in NetSuite is preferred.
Knowledge of NetSuite, Chargebee, Stripe, Avalara, Airbase, Ramp, Rippling, or Claude.ai is a plus.
Self-directed professional with strong prioritization and communication skills is preferred.
A continuous improvement mindset and adaptability are preferred.

Assistant Controller

ActivTrak · Austin, United States (Remote) · Full-time · Posted 2026-10-28

Workplace: remote

Department: Finance

Description

The Assistant Controller will oversee and manage all accounting operations with two direct reports for the company, with a focus on month-end close procedures, revenue recognition, audit coordination, tax compliance, and systems integration. This role reports directly to the Controller and is critical to ensure accurate and timely financial reporting across the organization.

Key Responsibilities

Accounting Operations & General Ledger

● Manage day-to-day accounting operations including journal entries, account reconciliations, and general ledger maintenance

● Process bi-weekly payroll, ensuring accurate and timely payroll transactions

● Oversee accounts payable, accounts receivable, and cash management processes

● Implement and maintain internal controls and accounting policies

● Lead account analysis and variance investigation

● Identify opportunities to leverage AI and automation tools to streamline reconciliations, journal entry preparation, and variance analysis, reducing manual effort and cycle time

● Evaluate and implement AI-enabled accounting tools and workflow automations within day-to-day operations

Month-End & Period Close

● Execute month-end close procedures and prepare closing schedules

● Manage accruals, prepayments, and other period-end adjustments

● Consolidate financial data and prepare preliminary results for management review

● Identify and resolve month-end issues in coordination with cross-functional teams

Revenue Recognition

● Own revenue recognition process under ASC 606 (GAAP standards)

● Review and validate revenue transactions, contracts, and performance obligations

● Calculate and record revenue adjustments, deferred revenue, and revenue reclassifications

● Prepare revenue schedules and documentation for internal and external audits

● Work with the RevOps department on billing and integration related tasks that directly impact revenue

External Audit Coordination

● Assist the Controller with external auditors and coordinate audit activities

● Prepare audit schedules, trial balances, and supporting documentation

● Address auditor findings and implement corrective actions

● Manage audit timelines and ensure timely responses to audit requests

Tax Compliance

● Assist the Controller with external tax team requests for federal, state, and local tax returns

● Maintain tax schedules, accruals, and documentation

● Track and report on tax-related items, including payroll taxes and sales tax

Requirements

Required Qualifications

● Bachelor or Master’s degree in Accounting

● 5 years of Accounting experience with 1 year as an Assistant Controller or 3 to 4 years as an Accounting Manager

● Experience with mentoring and training in a team environment

● Demonstrated expertise managing month-end close with accounting reports

● Advance knowledge of ASC 606 revenue recognition and SaaS accounting

● Hands-on NetSuite experience and accounting automation proficiency

● Advanced Microsoft office skills and ability to manage complex datasets

● Demonstrated experience applying AI or automation tools to improve accounting processes (e.g., close acceleration, reconciliation, reporting)

● Experience in a high-growth SaaS or subscription-based business

Preferred Qualifications

● CPA a plus

● Public Accounting Experience

● Proficiency leveraging AI tools to automate accounting processes

● Experience with subscription management and billing platforms (Chargebee, Zuora, etc.)

● High proficiency in NetSuite

● Self-directed professional with strong prioritization and communication skills

● Continuous improvement mindset and adaptability

Knowledge with the following systems is a plus:

● NetSuite, Chargebee, Stripe, Avalara, Airbase, Ramp, Rippling, Claude.ai

Benefits

Work environment

● Competitive compensation and benefits

● Position is remote within the US (Austin, TX location preferred)

● Minimal travel

● Limited physical demands

This is an incredible opportunity to embark on an exciting journey with a dynamic, VC-backed company. If you have a proven track record of creative thinking, a drive for learning and a deep commitment to collaboration, we want to talk to you.

ActivTrak is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. ActivTrak does not discriminate on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws.

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About the Company

ActivTrak

SaaS productivity measurement and management

ActivTrak provides a SaaS platform that helps organizations measure and manage workforce productivity. Its tool collects usage and activity data (without logging keystrokes, cameras, personal devices, or videos) to show how people work, including start/stop times, peak hours, and location-based patterns, with insights on distractions and productivity trends. It also offers features for employee engagement, burnout prevention, coaching, performance management, and planning to support remote and hybrid teams. The company differentiates itself by privacy-first analytics and integrated planning tools that aim to improve workload balance, well-being, and data-driven resource decisions, with the goal of increasing productivity and efficiency while protecting employee wellness.

Company size: 51-200
Company stage: Series B
Total funding: $77.5M
Headquarters: Austin, TX
Founded: 2012

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