Sample Operations Administrator

Drive Sample & Inventory Operations

• Manage the end-to-end workflow for compound and sample processing supporting internal and external assay requests.
• Maintain and optimize inventory management systems, databases, and workflow applications used across research operations.
• Ensure accuracy and integrity of sample tracking, storage, and inventory records.
• Conduct annual inventory audits and implement best practices for inventory control.
• Coordinate preparation and shipment of compounds for project-specific and offsite research activities.

Become a Systems & Process Expert

• Serve as a key resource and eventual subject matter expert for sample management systems and related processes.
• Troubleshoot operational and system issues, partnering closely with IT and scientific stakeholders to resolve challenges efficiently.
• Analyze workflows, identify opportunities for improvement, and lead initiatives that enhance efficiency, accuracy, and researcher experience.
• Lead operational projects such as large-scale compound inventory reconciliations and database improvement efforts.

Partner with Scientific Teams

• Collaborate daily with chemists, biologists, and laboratory staff to ensure research needs are met on schedule.
• Communicate proactively when operational issues may impact project timelines.
• Train colleagues on sample processing workflows, systems, and best practices.
• Present updates, recommendations, and operational insights both verbally and in writing.

Support Laboratory Operations

• Maintain laboratory equipment, supplies, and workspaces to ensure operational readiness.
• Build proficiency with specialized laboratory equipment and operational procedures.
• Support broader lab operations activities, including chemical receiving, inventory management, sterilization processes, material handling, and laboratory services coverage as needed.
• Champion a culture of safety, quality, and continuous improvement.

Qualifications:

• BA or BS with at least 1-2 years of laboratory, scientific operations, inventory management, or related experience.
• Experience using Microsoft Office applications, particularly Excel and Word.
• Familiarity with databases, inventory systems, or data management platforms.
• Strong interpersonal and customer-service skills.
• Ability to regularly lift and move materials weighing up to 35 pounds.

Preferred Qualifications

• Experience with ChemDraw, laboratory information systems, or scientific databases.
• Familiarity with chemical compounds, laboratory safety practices, and chemical hazard awareness.
• Understanding of laboratory workflows within research, biotechnology, pharmaceutical, or scientific environments.
• Experience coordinating inventory, logistics, or sample management processes.

Salary Range:

$70,000 - 80,000 USD