Team Assistant

Job Title: Team Assistant 

Organization: Siemens Smart Infrastructure - Grid Software

Location: Dubai or Abu Dhabi, United Arab Emirates

About the Role

At Siemens, we enable digital transformation across power utilities to drive efficiency, sustainability, and resilience.

As a Team Assistant, you will provide reliable administrative and organizational support to the management and project teams within Siemens Smart Infrastructure - Grid Software. You will help ensure smooth day-to-day operations, effective coordination, accurate documentation, and professional communication with internal and external stakeholders. The role contributes to an efficient, compliant, collaborative, and digitally enabled working environment.

Key Responsibilities

• Provide day-to-day administrative and organizational support to the management, project managers, and wider team.
• Manage calendars, coordinate appointments, organize meetings, and support the preparation of agendas, presentations, meeting minutes, and follow-up actions.
• Coordinate business travel, accommodation, visitor arrangements, and related documentation in accordance with Siemens processes.
• Support internal and external correspondence, customer visits, workshops, training sessions, team events, and management meetings.
• Maintain accurate electronic records, team folders, distribution lists, contact lists, trackers, and departmental documentation.
• Assist with onboarding and offboarding coordination for employees, interns, and external resources, including access and workplace requirements.
• Support purchase requisitions, purchase orders, invoice follow-up, expense documentation, and coordination with suppliers and internal functions, as applicable.
• Prepare and consolidate routine reports, presentations, dashboards, and status updates using Microsoft 365 applications and Siemens systems.
• Coordinate with People & Organization, Finance, Procurement, IT, EHS, Quality, and other support functions to facilitate timely completion of administrative activities.
• Handle sensitive and confidential information with professionalism, discretion, and integrity.
• Support continuous improvement and digitalization of administrative processes and team workflows.
• Ensure compliance with Siemens policies, Business Conduct Guidelines, information security, Quality, EHS, and applicable UAE requirements.

Qualifications & Experience

• Bachelor degree or diploma in Business Administration, Office Management, Commerce, Management, or a related discipline.
• 0-2 years of professional work experience
• UAE National with a valid UAE Family Book.
• Good command of Arabic and English, both written and spoken.
• Good working knowledge of Microsoft Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Strong organizational, time-management, communication, and follow-up skills.
• Ability to prioritize multiple activities, meet deadlines, and work accurately with attention to detail.
• Professional, service-oriented, collaborative, and comfortable working in a multicultural environment.
• Willingness to learn Siemens processes, digital tools, and project-related administrative workflows.

We offer you

• 2 to 3 days of mobile work per week as a global standard, subject to role and business requirements.
• Diverse and inclusive culture.
• An environment where everyone can bring their whole self and feel a sense of belonging.
• The foundation to develop personally and professionally.
• Great variety of learning and development opportunities.

Create a better #TomorrowWithUs!

As a world leader in developing and producing advanced technologies, Siemens improves lives and supports human achievement worldwide while helping protect the climate. Working with us gives you the opportunity to develop personally and professionally and to make a meaningful contribution to society and human progress.

Diversity at Siemens is a source of creativity and innovation. Different talents and experiences make us more ambitious and better prepared to respond successfully to society's needs. We therefore value candidates who reflect the diversity we enjoy in our company.

At Siemens, we are always challenging ourselves to build a better future. We need innovative and diverse digital minds to develop tomorrow's reality.