Lease Administrator

Summary

In Places, we don’t sit back and let things happen, we make things happen, and we do this in service to all Apple employees and customers. Our team is a diverse and nimble group that manages Apple’s retail stores, workplaces, and workplace services. We develop and manage Apple’s global real estate portfolio, lead all related capital construction projects, provide outstanding facilities and site services, develop and lead sustainability initiatives to reduce the environmental impact of all Apple facilities, including commute and renewable energy programs, and do everything we can to ensure the health and safety of all Apple personnel, facilities, and customers in our facilities around the world. The Global Real Estate Lease Administration team is responsible for managing and administering Apple’s real estate leased and owned properties, reporting of portfolio key data and critical dates, maintaining the system of record, and developing relationships with property managers and landlords. The team works with many internal cross-functional business partners including Real Estate, Facilities, Project Management, Legal, Tax, Risk Management, Corporate Accounting and Finance. In addition, the team works with many external business partners such as outside legal counsel, third-party consultants and landlords. We are seeking an experienced, collaborative, and highly motivated professional to join our team as a Lease Manager to oversee a portion of Apple’s Global Real Estate portfolio.

Minimum Qualifications

6+ years of experience in Lease Management with database/records management BA or BS in Business, Real Estate, Finance or equivalent experience /Paralegal Certificate Ability to review, interpret and abstract legal real estate documents Proven financial, analytical and creative problem solving skills.

Preferred Qualifications

Experience working and communicating with all levels of an organization. Demonstrated success in managing multiple projects, and priorities concurrently in a fast-paced, high growth, and results driven environment.

Description

The Lease Manager will be responsible for ensuring the financial and legal compliance of their assigned lease portfolio. This position is integral to the day-to-day operations of the Global Lease Administration team, contributing to accurate lease management and fostering cross-functional collaboration.

Responsibilities

Lease Administration and Data Integrity: Ensure 100% data accuracy by thoroughly interpreting, abstracting, and entering lease documents into the system of record. Complete and oversee new lease setups, including acquiring vendor payment information, insurance certificates, and ensuring database updates are completed. Manage lease-related agreements, such as Memorandums of Lease, SNDAs, Assignments/Sales, Estoppel Certificates, and Consents. Financial Management: Research and resolve payment disputes by applying analytical skills to find effective solutions and maintain strong relationships with partners. Manage and ensure timely collection of tenant allowances, security deposits, and other payment-related obligations. Manage and address payment issues related to landlords and tenants, including rent start-ups, operating expense changes, changes in ownership, alteration consents, and lease terminations. Assist with asset management issues and funding requests. Audit and Compliance: Review and perform desktop audits of operating expense payments, reconciliations, billings, and estimates, ensuring compliance with lease terms and provisions. Collaborate with internal and external audit teams to ensure a seamless audit process, identifying opportunities for process improvement and risk mitigation. Collaboration and Communication: Foster strong cross-functional partnerships with landlords, property management, legal, finance, and other internal business teams to become a trusted liaison with customers. Support Real Estate Transactions Managers and leadership, as required.