Business Management Coordinator

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Job Description:

Position Summary

Supports Business Office activities for the AASA organization. Provides regular inputs to the Customer Services and Finance teams to help improve performance toward operational and budget targets. Provides inputs for large-scope, multifaceted work tasks or projects using business and project management skills, concepts, and methods, as needed. Function as a resource within the Customer Services and Business community to ensure coordination of Engineering goals. Analyze, recommend, and present business performance information to team members and leaders. Provides input to management on near-term and long-range business performance.

Meet the team:

Our Engineers have the privilege of working on complex, highly engineered machines and are involved at all stages of the aircraft life cycle, from product development to manufacturing and direct support to our airline customers. If you’re interested in designing, creating, and testing the present and future of Airbus products across the globe, join our mission to connect the world.

Your working environment:

The Engineering Center in Mobile, Alabama houses hundreds of Airbus engineers who assist in the design and development of Airbus commercial aircraft cabins, including aftermarket upgrades, reconfigurations and services of all product types across the globe.

Your challenges:

•  Support and lead the end-to-end lifecycle of Purchase Orders (PO), including forecasting, actuals tracking, and travel budget reconciliation; identify risks and opportunities to ensure alignment with engineering offload goals. 
• Conduct analyses and present data-driven recommendations to engineering leadership to support policy and operational controls. 
•  Provide specialized PO oversight and reporting governance to ensure organizational consistency and adherence to company policies, including Cost Allocation Timekeeping (CAT). 
• Develop Financial Structure (Programs, Financial Flines, CPNs) 
• Develop Organizational Structure (Cost Center(s), Departments, Teams) 
• Onboarding Personnel (creating all employee profiles/setting up access: WPID request functionality, validator lists, etc.)
• Develop all WPIDs (current functionality: teams request WPIDs via new request or via duplication feature; approval/CPN connection in place prior to fiscal year) 
• Creating all Non-Project IDs (including status and access setup)
• Act as a business advisor relative to Engineering offload activities, PO management, and other corporate business requirements 
• Develops and maintains positive business relationships with related departments in Airbus Americas, such as Finance, Procurement, and Engineering
• Coordinates requirements and policy changes across AASA to ensure standardized planning and execution 
• Manage requests and POs as needed 
• Coordinates and implements common operational tools, regulatory requirements, and processes within AASA department
• Preparation of presentations, dossiers, documents, scorecards etc. for management and/or other relevant bodies. 
• Ensure that information based on this data is understandable, updated, consistent, synthesized, available and archived. .
• Year End Close: Execute standard Month-End tasks (unparking hours, IO tracking, Concur upload request, timesheet entries/validations, and flatfile generation/communication) 
• New Year Set Up, Creating all WPIDs (Current functionality: teams request WPIDs (either new or via duplication feature), Approval/CPN connection in place prior to fiscal year) 

Your boarding pass:

• Bachelor's Degree in Business Administration, Finance, Operational Management or a related field 
• Authorized to Work in the US
• 5+ years of experience in Engineering or Business Management 
• 5+ years of experience in a Business Office or Business Management role 
• Experience working in a Business or Aviation setting 
• Strong analytical and reporting capabilities 
• Track and analyze issues, risks, and opportunities, and then proactively address or mitigate
• Demonstrated project management skills 
• Advanced knowledge of change management principles and practices 
• Ability to challenge and influence the business taking the human aspect of change into account  Demonstrated ability to manage stakeholder expectations 
• Proven ability to multi-task and quickly assess and adjust priorities 
• Ability to influence key stakeholders, decision makers and colleagues as required to ensure project goals are met 
• Ability to review and analyze statistical and other documentation in detail 
• Ability to work effectively as part of a team and collaborate well with others 
• Ability to manage multiple projects and manage effective use of own time 
• Ability to operate in a global multicultural environment 
• Ability to work independently 
• Fluent written and spoken English. 
• Written, presentation and oral communication, interpersonal and consultative skills, as well as effective result-oriented problem solving skills 
• Google Suite, including Google Sheets 
• Proficiency in project management tools and software

Preferred Experience

• Airline / MRO experience desired

• Aircraft related experience.

• Python or other programming language experience.
• Click n Buy 
• SAP 
• CAT tools 

Travel Required

• Up to 10 % (Domestic and International)

Frequency

Onsite %

60%

Remote %

40%

Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, reports and engineering drawings.

Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms.

Daily

Speaking: able to speak in conversations and meetings, deliver information and participate in communications.

Daily

Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts.

Daily

Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs.

At Least Once a Month

Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs.

At Least Once a Month

Pushing / Pulling: able to push and pull small office furniture and some equipment and tools.

Daily

Sitting: able to sit for long periods of time in meetings, working on computer.

Daily

Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.

Daily

Standing: able to stand for discussions in offices or on production floor.

Daily

Travel: able to travel independently and at short notice.

Rarely

Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces.

Daily

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

Airbus Americas, Inc.

Employment Type:

Agency / Temporary

Experience Level:

Professional

Remote Type:

On-site

Job Family:

Improvement & Performance Management <JF-BI-IP>

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Airbus provides equal opportunities to all individuals seeking assignment with Airbus without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in every location in which the company has facilities. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. This assignment description does not constitute a written or implied contract of employment.

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to [email protected].