Accounts Payable Specialist

ABOUT THE TEAM

We are building a world-class finance team in Australia within a rapidly growing defense technology company, and we are seeking an experienced accounts payable professional with a strong foundation in the procure-to-pay cycle. This role is primarily focused on ensuring the accurate, timely and efficient processing of all accounts payable transactions for our Australian operations, maintaining strong vendor relationships, and optimising our transactional processes.

ABOUT THE JOB

This position sits at the centre of our procure-to-pay cycle, spanning PO-backed manufacturing spend, invoice matching and holds resolution, payment execution, and month-end close support. The ideal candidate will be able to support the hyper growth of our business and will therefore need to be comfortable and experienced with moving at an incredibly fast pace. Come join us as we disrupt an entire industry and help take your career to the next level with a team that is charging towards changing the world of defense.

WHAT YOU'LL DO

• Invoice Processing: Ensure accurate and timely processing of all vendor invoices, with proper coding, authorisation and compliance with company policies.
• Match and Exceptions: Perform two-way and three-way match across PO-backed spend, validating invoices against purchase orders and goods receipts before release for payment.
• Holds Resolution: Investigate and clear invoice holds in Oracle Fusion (price, quantity, receipt and tax), working with procurement and receiving to resolve the underlying root cause, not just the exception.
• GRNI and Close: Own the goods-received-not-invoiced queue, driving down aged receipts and unmatched invoices, and support month-end accrual and AP subledger to GL reconciliation.
• Landed Cost: Process freight, customs duties and other landed-cost invoices tied to inbound materials and components, ensuring correct allocation to inventory and project cost.
• Payments: Ensure timely and accurate payment disbursements to vendors, adhering to payment schedules and internal controls.
• Vendor Management: Oversee the reconciliation of vendor statements, resolve discrepancies, and maintain strong vendor relationships with timely resolution of enquiries and disputes.
• Systems and Automation: Support the implementation, optimisation and ongoing management of AP-related technologies, including Oracle Fusion (ERP) and automation tools (e.g. OCR and IDP).
• Analysis and Reporting: Analyse AP ageing, vendor spend and key performance indicators to provide actionable insights to management.
• Cross-Functional Partnership: Partner with global AP, supply chain and procurement teams to deliver a best-in-class AP function and vendor experience.

REQUIRED QUALIFICATIONS

• 2+ years of progressive experience in an accounts payable or transactional accounting role, ideally within a fast-paced corporate environment
• Hands-on experience with two-way and three-way match, PO-backed invoice processing, and the resolution of price, quantity and receipt holds at volume
• Experience supporting manufacturing, hardware, or engineering operations: purchase orders, goods receipts, inventory and BOM-related spend, and the procure-to-pay cycle end to end
• Working knowledge of GRNI and accrual reconciliation as part of month-end close
• Advanced Excel skills and demonstrated proficiency with large-scale ERP systems
• Exceptional stakeholder management and interpersonal communication skills
• Proven analytical and problem-solving abilities with a strong commitment to continuous improvement
• Demonstrated ability to effectively manage and prioritise multiple competing demands in a high-growth, dynamic setting
• Outstanding written and verbal communication skills

PREFERRED QUALIFICATIONS

• Experience operating within a global organisational structure
• Hands-on experience with Oracle Fusion
• Experience with subcontract and milestone billing, or with project- and program-based cost allocation
• A proactive approach to process optimisation, identifying opportunities to enhance efficiency and streamline workflows within accounts payable and broader accounting functions
• Ability to operate well in a highly regulated business environment, including familiarity with export-control and trade-compliance requirements