Bloomberg

Global financial data, news, analytics provider

Executive Administrative Assistant - Legal, Compliance & Risk

Executive SupportConfirmed live in the last 24 hours

Full-timeNew York, NY, USAIn-person

About the Job

Requirements

At least five years of administrative experience supporting senior leaders, preferably within a large or global organization.
Strong organizational and prioritization skills to manage multiple responsibilities and competing demands in a fast-paced environment.
A proactive, solutions-oriented mindset, with the ability to anticipate needs, exercise sound judgment, and take ownership of issues through resolution.
Strong project coordination skills and the ability to contribute beyond traditional administrative responsibilities.
Strong written and verbal communication skills and confidence working across functions and with senior stakeholders.
Strong attention to detail, judgment, and flexibility in responding to changing priorities and time-sensitive matters.
Technology fluency, including the ability to learn new tools quickly and use artificial intelligence and other technologies to improve workflows and administrative processes.
Ability to work independently, navigate ambiguity, and move work forward with limited direction when appropriate.
Proficiency with Microsoft Office, including Outlook, Word, PowerPoint, and Excel, and collaboration and workplace tools such as Zoom and SharePoint.
Experience handling confidential and sensitive information with discretion and professionalism.
A bachelor's degree.

Responsibilities

Provide executive support, including calendar management, travel coordination, meeting logistics, expense reconciliation, and preparation for key meetings and commitments.
Use artificial intelligence and other technologies to improve executive and administrative workflows, streamline recurring work, reduce manual effort, and improve process quality and consistency.
Experiment with new tools and share effective practices with the broader administrative team to support innovation and process improvement.
Anticipate supported leaders' needs and proactively manage competing priorities, scheduling conflicts, and time-sensitive requests.
Plan and execute department-wide events and programs, including leadership meetings, town halls, summits, training sessions, employee engagement activities, and social events, coordinating logistics from planning through follow-up.
Support and, where appropriate, own department-wide projects and initiatives by coordinating meetings, tracking milestones and action items, maintaining materials, and helping drive work to completion.
Prepare and manage presentations, reports, communications, meeting materials, and other documents, including formatting, redlining, archiving, and use of iManage and SharePoint.
Partner with colleagues across the Department and with Human Resources, Facilities, Finance, Communications, Technology, and other internal teams to support priorities and operational needs, including onboarding, seating, facilities, catering, and workplace logistics.
Manage departmental inboxes and requests, triage priorities using sound judgment, escalate time-sensitive matters, and ensure appropriate follow-up.
Build relationships across teams and serve as a flexible, collaborative resource for changing administrative, operational, event, and project needs.
Take on new responsibilities as priorities evolve, using initiative and sound judgment to solve problems and keep work moving.
Handle confidential and sensitive information with discretion, sound judgment, and professionalism.

Desired Qualifications

Experience supporting Legal, Compliance, Risk, or another complex professional services or corporate function.
Experience planning and executing leadership meetings, town halls, conferences, employee engagement programs, or other large-scale events.
Experience using artificial intelligence and other technologies to improve administrative, operational, communication, research, or project workflows.
A track record of identifying process-improvement opportunities and implementing better ways of working.
Comfort taking ownership of projects and initiatives with limited direction.
Ability to adapt quickly, take on unfamiliar responsibilities, and contribute wherever needed.
A collaborative, curious mindset and desire to continue learning, developing new skills, and broadening the scope of contribution.

Executive Assistant & Support Specialist – Legal, Compliance & Risk

Bloomberg’s Legal, Compliance, and Risk Department plays a critical role in supporting our businesses and operations around the world. We move quickly and thoughtfully to address the complex issues that come with being the world’s leading financial news and information company. Our team is made up of talented and hardworking professionals who think creatively, embrace innovation, and work collaboratively to solve difficult problems and deliver results.

We are committed to creating an environment where our colleagues can thrive, develop, and make an impact. We also recognize the importance of giving back to our communities, as reflected in our award-winning pro bono program.

What’s the role?

We’re looking for an Executive Assistant & Support Specialist who combines exceptional executive support skills with curiosity, adaptability, strong judgment, and technology fluency. This is a role for someone who is comfortable moving between traditional executive support, department-wide initiatives, event planning, operational projects, and evolving priorities as needs arise.

In addition to providing high-quality support to senior leaders, you will play an active role in initiatives that help the Department operate effectively, including meetings and events, employee engagement activities, operational projects, and the adoption of new technology and AI tools.

This is a role for someone who enjoys making things run better. You should be comfortable taking ownership, working through ambiguity, identifying opportunities to improve processes, experimenting with new tools, and thinking creatively about how technology, including AI, can make executive and administrative workflows more efficient and effective.

You’ll thrive here if you are proactive, highly organized, resourceful, collaborative, and comfortable shifting priorities in a fast-paced environment. We’re looking for someone who can anticipate what is needed, step into new areas when required, and help move work forward without always waiting for detailed direction.

We’ll trust you to:

Provide high-quality executive support, including calendar management, travel coordination, meeting logistics, expense reconciliation, and preparation for key meetings and commitments.
Use AI and other technologies to improve executive and administrative workflows, identifying opportunities to streamline recurring work, reduce manual effort, and improve the quality and consistency of processes.
Experiment with new tools and share effective practices with the broader administrative team to support continued innovation and process improvement.
Anticipate the needs of the leaders you support, proactively managing competing priorities, scheduling conflicts, and time-sensitive requests.
Take an active role in planning and executing department-wide events and programs, including leadership meetings, town halls, summits, training sessions, employee engagement activities, and social events, coordinating logistics from planning through follow-up.
Support and, where appropriate, take ownership of department-wide projects and initiatives by coordinating meetings, tracking milestones and action items, maintaining materials, and helping drive work through completion.
Prepare and manage presentations, reports, communications, meeting materials, and other documents, including formatting, redlining, archiving, and the use of systems such as iManage and SharePoint.
Partner with colleagues across the Department and with HR, Facilities, Finance, Communications, Technology, and other internal teams to support department priorities and operational needs, including onboarding, seating, facilities, catering, and workplace logistics.
Manage departmental inboxes and requests, using sound judgment to triage priorities, escalate time-sensitive matters, and ensure appropriate follow-up.
Build strong relationships across teams and serve as a flexible, collaborative resource for evolving administrative, operational, event, and project needs.
Step into new responsibilities as priorities evolve, using initiative and sound judgment to help solve problems and keep work moving.
Handle confidential and sensitive information with discretion, sound judgment, and professionalism.

You’ll need to have:

5+ years of administrative experience supporting senior leaders, preferably within a large or global organization.
Exceptional organizational and prioritization skills, with the ability to manage multiple responsibilities and competing demands in a fast-paced environment.
A proactive, solutions-oriented mindset, with the ability to anticipate needs, exercise sound judgment, and take ownership of issues through resolution.
Strong project coordination skills and the ability to contribute effectively beyond traditional administrative responsibilities.
Excellent written and verbal communication skills, with confidence working across functions and with senior stakeholders.
Strong attention to detail, combined with the judgment and flexibility to respond appropriately to changing priorities and time-sensitive matters.
Strong technology fluency, including comfort learning new tools quickly and using AI and other technologies to improve day-to-day workflows and administrative processes.
The ability to work independently, navigate ambiguity, and move work forward with limited direction when appropriate.
Proficiency with Microsoft Office, including Outlook, Word, PowerPoint, and Excel, as well as collaboration and workplace tools such as Zoom and SharePoint.
Experience handling confidential and sensitive information with discretion and professionalism.
A bachelor’s degree.

We’d love to see:

Experience supporting Legal, Compliance, Risk, or another complex professional services or corporate function.
Experience planning and executing leadership meetings, town halls, conferences, employee engagement programs, or other large-scale events.
Experience using AI and other technologies to improve administrative, operational, communication, research, or project workflows.
A track record of identifying opportunities to improve processes and implementing better ways of working.
Comfort taking ownership of projects and initiatives with limited direction.
A demonstrated ability to adapt quickly, take on unfamiliar responsibilities, and contribute wherever needed.
A collaborative, curious mindset and a desire to continue learning, develop new skills, and broaden the scope of your contribution.

Does this sound like you?

Apply if you think we’re a good match. We’ll get in touch to let you know the next steps. In the meantime, feel free to learn more about Bloomberg and what we do.

Salary Range = 85,000 - 125,000 USD Annual + Benefits + Bonus

The referenced salary range is based on the Company's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.

We offer one of the most comprehensive and generous benefits plans available and offer a range of total rewards that may include merit increases, incentive compensation (exempt roles only), paid holidays, paid time off, medical, dental, vision, short and long term disability benefits, 401(k) +match, life insurance, and various wellness programs, among others. The Company does not provide benefits directly to contingent workers/contractors and interns.

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About the Company

Bloomberg

Global financial data, news, analytics provider

Bloomberg provides financial data, news, and analysis to help professionals make informed decisions and operate more transparently and efficiently. Its products deliver trusted information and insights through technology platforms that connect global financial communities, enable collaboration, and support decision-making. The company differentiates itself by offering broad, reliable data and news across markets, strong customer focus, and a culture that emphasizes collaboration, broad perspective, and doing the right thing for clients, people, and communities. Bloomberg’s goal is to improve market transparency and efficiency by delivering accurate information and tools that empower customers to act confidently and ethically.

Company size: 10,001+
Company stage: Not listed
Total funding: Not listed
Headquarters: New York City, New York
Founded: 1981

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