OCONUS Travel Coordinator

Overview

Please note that this position is contingent upon the successful award of a contract currently under bid.

Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT experts, Apex is committed to building systems for healthcare organizations to seamlessly communicate and exchange data across different systems and devices. 

Summary:

Goldbelt Apex is pursuing a Defense Health Agency (DHA) contract to support WRAIR Research Management Division (RMD). The OCONUS Travel Coordinator supports documentation, processing, coordination, and tracking for overseas temporary duty travel and official leave by WRAIR military personnel, civilian employees, and authorized contractors. The position supports passport/visa coordination, clearances, and force protection documentation from WRAIR in Silver Spring, Maryland.

Work Location and Telework: The position will be performed primarily on-site. Situational telework may be permitted when approved by the Government. Overseas travel coordination duties do not establish a routine overseas work location.

Responsibilities

Essential Job Functions:

• Assemble and review OCONUS travel packets for military, civilian, and contractor personnel.
• Verify documentation completeness and coordinate corrections before Government review and signature.
• Support official passport, visa, and international travel documentation processes.
• Route documents to designated Government officials and MRDC Operations for country, theater, and special-area clearance processing.
• Coordinate schedules, documentation, and updates with host-country points of contact.
• Track international TDY and leave requests and prepare daily, weekly, and monthly OCONUS travel reports.
• Maintain the daily force-protection travel log and required fiscal-year travel request records.
• Draft or revise TDY/leave checklists, OCONUS travel instructions, SOPs, training slides, and force-protection materials for Government approval.
• Support preparation of standard/restricted Force Protection Plans and AFRICOM-related documentation where applicable.
• Apply AR 55-46, relevant DHA administrative instructions, MRDC Policy 32, and applicable travel procedures.
• Escalate delayed or incomplete submissions and communicate requirements to travelers; do not authorize travel or clearances.

Qualifications

Necessary Skills and Knowledge:

• Knowledge of DoD OCONUS travel rules, international travel packets, and country/theater clearance processes.
• Familiarity with official passports, visas, force protection, and overseas travel tracking.
• Understanding of AR 55-46, JTR, and relevant DoD/Army travel policies.
• Strong administrative coordination, accuracy, reporting, and customer communication skills.
• Familiarity with APACS or related clearance coordination tools is helpful.

Minimum Qualifications:

• Relevant experience coordinating international travel, military overseas travel, or Federal travel administration.
• Experience reviewing overseas documentation and coordinating administrative approvals.
• Ability to interpret international travel instructions and track time-sensitive requests.
• Ability to meet Federal background investigation and installation access requirements and obtain a CAC if required.

Preferred Qualifications:

• Bachelor's degree in Business, Logistics, International Relations, or related field, or equivalent experience.
• Prior WRAIR, USAMRDC, DHA, or military medical research support.
• Experience with APACS and Government country/theater clearance processes.
• Familiarity with AFRICOM, EUCOM, INDOPACOM, DoD force-protection documentation, and MRDC overseas travel procedures.

Pay and Benefits

The salary range for this position is $70,000.00 to $90,000.00 annually. 

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.