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Greystar Worldwide

Vertical-integrated residential rental housing platform

Office Manager

Administrative SupportConfirmed live in the last 24 hours
Full-timeParis, FranceNo salary listedIn-person

About the Job

Requirements

  • A two-year post-secondary degree (Bac+2) in Management or Administrative Management, with successful experience in a similar position.
  • Ability to read, write, and communicate effectively in French and English to represent the company locally or at the European level.
  • General training or equivalent experience in administrative support.
  • Proficiency with administrative tools including PowerPoint, Word, Outlook, Excel, and Teams.
  • Experience using collaborative tools such as shared calendars and video conferencing.
  • Fluent English.
  • Demonstrated communication skills and ability to work collaboratively with internal and external contacts.
  • Strong organization, accuracy, method, and follow-through.
  • Initiative and ability to work independently.
  • Attention to detail and ability to detect errors in documents and reports.
  • Discretion and ability to handle sensitive and confidential information.
  • Flexibility and ability to manage multiple activities and priorities.
  • Listening skills and strong interpersonal skills.

Responsibilities

  • Ensure the Paris office is operational, including its equipment and systems, by communicating with suppliers and arranging necessary orders.
  • Keep the Paris office clean, tidy, and in optimal condition for use, including meeting rooms, workstations, and the kitchen.
  • Serve as the first point of contact for visitors, clients, and employees.
  • Assist visiting international colleagues, including booking hotels and transfers when needed.
  • Maintain office supplies and equipment; place orders within the established budget, liaise with suppliers, and manage invoices.
  • Open and distribute mail and handle shipping requests.
  • Perform miscellaneous administrative tasks as requested.
  • Help prepare materials for internal and external presentations.
  • Organize travel and trips for directors, particularly the Paris office executives.
  • Set up and renew supplier contracts to manage costs effectively and achieve savings where possible.
  • Register suppliers in the financial system.
  • Manage the office and kitchen supplies expense budget.
  • Support team members with filing and archiving.
  • Use DocuSign to exchange contracts electronically and obtain directors' signatures.
  • Organize Greystar events throughout the year, including happy hours, seminars, the Christmas dinner, and other events.
  • Act as the point of contact for the IT team and assist team members with IT-related matters.
  • Participate in onboarding new employees by preparing their computer equipment, ordering mobile phones and associated lines, and providing office and parking access badges.
  • Schedule appointments and manage the calendars of Paris office executives.
  • Prepare expense reports for Paris office executives.
  • Make various reservations, including restaurants, taxis, and hotels.
  • Support the organization of business travel.

Desired Qualifications

  • Ambition and potential for growth within the organization and in the role.
  • A first-aid qualification.

About the Company

Greystar Worldwide

Vertical-integrated residential rental housing platform

Greystar Worldwide focuses on residential rental housing with a vertically integrated model that combines investment, development, and property management. Its products work by owning and operating rental properties across international, regional, and local markets through a global platform and local offices, enabling scale, professional reporting, and capital relationships while maintaining local execution. The company differentiates itself through its full-stack approach, combining ownership, development, management, and investment disciplines, plus a large global workforce and long industry experience to provide consistent service and value across all phases of the real estate cycle. Its goal is to create high-quality, inviting homes and enhanced living experiences by leveraging its integrated capabilities and extensive network of capital and expertise.

Company size
10,001+
Company stage
Debt Financing
Total funding
$511.6M
Headquarters
Charleston, SC
Founded
1993

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